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Previous Employees Mailboxes - Valid Recommendation for Back Up and Removal

Posted on 2011-09-06
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Last Modified: 2012-05-12
Experts,

We currently have the Symantec BU Exec ver 10d software, running on an Exchange 2003 Server.  I have created a Backup-to-Disk Folder for a previously named employee.  Using the Backup tab, I can then create a backup just for that employees mailbox to be saved in this named employee folder.  After BU completes, I was going to save the folder on to a removable hard drive -  (yes, I know this part is NOT recommended, but there is no choice, as the budget is zero), then delete the named mailbox in the information store.

Is this a valid recommendation for back up and removal of previous employees mailboxes that are no longer with the company?  Other suggestions?  There cannot be any further costs involved, as we must use what we currently have.

Please advise - Thanks so much.

 

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Question by:forwiw2day
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WalkaboutTigger earned 1200 total points
ID: 36491136
Do you want to retain this information for regulatory or legal purposes, or just because?

If you are required by regulatory bodies, such as FINRA or SEC, this would not be an acceptable method.

If you are not bound by regulatory bodies and you want the data to be easily accessed, perform an ExMerge to a PST as opposed to having a B2D backup image.
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. earned 800 total points
ID: 36491147
Hi, in situations like this I firstly exmerge the mailbox to back it up. I then go to exchange tasks in aduc and remove the mailbox, I then disable the user and move it to a dedicated OU called disabledusers. Too often I have purged a user and then been told that the user has returned. After three months I usually delete the user.

http://www.microsoft.com/download/en/details.aspx?id=2743



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Author Comment

by:forwiw2day
ID: 36491356
WalkaboutTigger,

After the Exmerge procedure, then ok to just save the pst file to removable hard drive?
Some of the mailboxes are large in size, 3,176,000(kb).  Is this to large for a pst file?

We have had employees quit, then get rehired years later and actually want their "old"
email and contacts, etc. back.

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Author Closing Comment

by:forwiw2day
ID: 36510810
Thanks for all your help!  Exmerge worked.
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