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Footer - Custom page number format (Word 2010 - Windows)

Posted on 2011-09-07
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Last Modified: 2012-05-12
Please let me know how I can have the following format for the page number in my footer:
"currentPageNumber/totalNoOfPages"

Eg: "1/3", "2/3", "3/3"

If possible, please provide step by step instructions.

Thanks!
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Question by:dshrenik
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Ingeborg Hawighorst (Microsoft MVP / EE MVE) earned 500 total points
ID: 36494334
Hello,

using Word 2010, follow these steps:

- click the Insert Ribbon > Page numbers drop-down and select "Bottom of Page"
- scroll down the list and select "Page X of Y"
- The footer is now selected and shows "Page x of y", where x is the current page number and y is the total number of pages.
- edit the text. Delete the "Page " word and replace the "of  " with a / sign

This whole task will be easier to achieve if you show the formatting marks (click the Show/Hide icon in the "paragraph" panel of the home ribbon). This will help you to identify space characters between words.

Also, you may want to set field codes to be shaded by clicking File > Options > Advanced, scroll down to the section "Show document content" and select "Always" in the "Field shading" drop-down.

Now you can clearly see the field codes for the page numbers with a grey background (and any other field in the document), and it will be easier to edit the text before, between and after the field codes.

See screenshot

cheers, teylyn
footer.png
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