Solved

public folders in exchange 2010

Posted on 2011-09-07
7
272 Views
Last Modified: 2012-05-12
currently if i want to share a folder in ouotlook to another user, i must right click on the folder, choose permissions and give the user X amount of rights. THEN, the other user must add my acct to hers. (FILE >ACCOUNT SETTINGS > ACCOUNT SETTINGS>CHANGE>MORE SETTINGS>ADVANCE )

is there a better way of sharing folders ? will "Public folders" work ? pros ? cons ?

thanks
0
Comment
Question by:miamiLAW
7 Comments
 
LVL 11

Expert Comment

by:Marc Dekeyser
ID: 36501435
Public folders would work better as it's a central storage within exchange. It does still require setting up rights correctly And needs a bit of extra administration like management and backups to think about.

Biggest con is that, if set up incorrectly, the entire staff who has access to that public folder database can acces your folder.
0
 
LVL 36

Expert Comment

by:Jian An Lim
ID: 36501873
the biggest con of using public folder is the technology has depreciated and microsoft just don like the technology. Further DAG is not supported on public folder.

I probably see that is A give access B, and B access the file (by either adding the folder, or access on a default location)


what you suggest is just more steps.

microsoft suggest to use sharepoint as common work place. of course again, this comes back to whether you have the technology to support this.


0
 
LVL 11

Expert Comment

by:madhatter5501
ID: 36503568
you are able to set the permissions to only the two users by using the public folder mmc under custom mmc or the exchange toolbox.  If thats the way you want to go I can send screenshots later walking you through the process
0
Does Powershell have you tied up in knots?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

 

Author Comment

by:miamiLAW
ID: 36503601
i dont see public folders in my outlook client. does this mean exchange has it disabled ?

i dont have sharepoint. btw
0
 
LVL 11

Expert Comment

by:madhatter5501
ID: 36503804
when you set up your exchange server, you answered a question if you wanted to use outlook 2003 and probably checked no.

If you check no Exchange doesn't set up the PF database, that will have to be done after everything is setup.

so, the first step now is to open the EMS and create the database by using the following command -

New-PublicFolderDatabase -Name "My Public Folder Database" -Server "Server Name"

If that doesn't work its because I'm at work and not able to test it

That will create the new database.  After you get that created I'll tell you how to manage the permissions and how to setup the folders
0
 
LVL 36

Expert Comment

by:Jian An Lim
ID: 36508481
not to go against madhatter5501 but my idea is why create public folder on the exchange 2010 because of the once off behaviour.


By doing so, it will prevent you moving forward.
Anyway, just my 2 cent. and if you insist of creating, that your journey :)

http://www.theemailadmin.com/2010/06/does-exchange-server-2010-still-use-public-folders/
0
 
LVL 11

Accepted Solution

by:
madhatter5501 earned 500 total points
ID: 36510785
like limjianan was saying, sharepoint is the way to go ultimately, but for just 2 users it wouldn't make sense to install them due to the cost.  If you are looking to add all the users on your network to use sharepoint, go ahead and get it.  Depending you your server size though, 2010 is very resource intensive

Here is the minimum requirements

Processor
      

64-bit, four cores

RAM
      

    * 4 GB for developer or evaluation use

    * 8 GB for production use in a single server or multiple server farm

Hard disk
      

80 GB for system drive

Found that on TechNet.

Maybe we should go back here, and figure out how to get the shares to work from within outlook
0

Featured Post

Best Practices: Disaster Recovery Testing

Besides backup, any IT division should have a disaster recovery plan. You will find a few tips below relating to the development of such a plan and to what issues one should pay special attention in the course of backup planning.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

What does UTC stand for?  “Coordinated Universal Time” – Think of this as the true time on Planet Earth that never changes with the exception of minor leap seconds here and there to account for the changes in the planet's rotation.   What does th…
Learn to move / copy / export exchange contacts to iPhone without using any software. Also see the issues in configuration of exchange with iPhone to migrate contacts.
In this video we show how to create an Address List in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Organization >> Ad…
In this video we show how to create a mailbox database in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Servers >> Data…

838 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question