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Terminal Server Licensing

Posted on 2011-09-08
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Last Modified: 2012-05-12
Hi Experts,

We have 50 users accessing our terminal server which has MS Office installed, however only 10 of our regional a/c managers would require access to Word and Excel, the other 40 users will not use Office at all.
My question is how does the licensing work, do we need only 10 MS Office licenses to be legitimate?

Thanks
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Question by:Excel
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connectex earned 2000 total points
ID: 36504962
You only need licensing for the actual number of Office users. But should configure it so only the regional managers can use Office programs. This is most often done by removing the Office shortcuts from the user's profile. But to be sure you could use file permissions to secure the Office program folder location via a security group.

-Matt-
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Expert Comment

by:Supracom
ID: 37215168
Actually, this solution is not correct. Office is licensed on a per DEVICE basis so every device accessing the terminal server must have a own Office license, regardless of the fact that the user is not using the Office applications. Microsoft states that if the software is available to the DEVICE (not user), a license is needed. Removing shortcuts in a user profile or securing the executables with file security does not prevent a DEVICE of using the software.

I am working on an application to control this type of license requirements so we can actually prevent access to Microsoft Office applications on a per device basis. PM me if you would need such a tool too.

Kind regards
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