On-screen guidance at the moment of need enables you & your employees to focus on the core, you can now boost your adoption rates swiftly and simply with one easy tool.
Course Of The Month
Become a Premium Member and unlock a new, free course in leading technologies each month.
Solved
Outlook Setting "Leave a copy of mmessages on the server"
Posted on 2011-09-08
This question was brought up in a round about way from another question. Outlook has the setting "leave a copy of mmessages on the server". The intent is simple. Leave it there so I can check it from other computers, phones, whatever and receive the e-mails at different locations.
My question would be once I have checked and received e-mails from one computer (in Outlook) how does Outlook know not to re-download them again? Is it some flag in Outlook like "do not download duplicate e-mails"?
It sure looks like it is all Outlook. If you look at the sub-options to "Leave a copy of messages on the server" they are 1) Remove from server after XX days and 2) Remove from server when deleted from 'deleted items'
Outlook must be doing a whole lot of checking behing the scenes. The original question was... if I set up a new Outlook profile is there any way I can keep from receiving e-mails that were left on the server but already received by another profile. My guess would be no but I think it would all depend on how Outlook knows if it already received a particular e-mail. If it kept track by some "database" I suppose you could copy that "database" to another profile. Exactly how does it work?
My question would be once I have checked and received e-mails from one computer (in Outlook) how does Outlook know not to re-download them again? Is it some flag in Outlook like "do not download duplicate e-mails"?
It sure looks like it is all Outlook. If you look at the sub-options to "Leave a copy of messages on the server" they are 1) Remove from server after XX days and 2) Remove from server when deleted from 'deleted items'
Outlook must be doing a whole lot of checking behing the scenes. The original question was... if I set up a new Outlook profile is there any way I can keep from receiving e-mails that were left on the server but already received by another profile. My guess would be no but I think it would all depend on how Outlook knows if it already received a particular e-mail. If it kept track by some "database" I suppose you could copy that "database" to another profile. Exactly how does it work?
[X]
Welcome to Experts Exchange
Add your voice to the tech community where 5M+ people just like you are talking about what matters.
- Help others & share knowledge
- Earn cash & points
- Learn & ask questions
-
6
5
3
14 Comments
It dependa on the mail server you are using. Are using Microsof TOutlook in a Microsoft Exchange environment?
For the purpose of this discussion I kind of want to limit it to using Outlook (2003,2007) connecting to a good old, generic ISP POP3 account.
In searching I found an answer as far as Outlook Express goes. It is what I am looking for but with respect to Outlook:
http://superuser.com/questions/45538/where-does-outlook-express-keep-a-mark-of-emails-downloaded-using-pop3-protocol
http://superuser.com/questions/45538/where-does-outlook-express-keep-a-mark-of-emails-downloaded-using-pop3-protocol
Using any mail client you have the opportunity to leave the messages on the pop3 server but this only tells the server to keep the message there and synchronize it with the local client. the client can be anything, outlook, outlook express, thunderbird, windows mail and even online mail client like gmail and all have the option to leave the messages on the server.
Your ISP server is keeping the message until one client has told him to deleted it.
The mail client keeps track of which email it has downloaded or not.
Your ISP server is keeping the message until one client has told him to deleted it.
The mail client keeps track of which email it has downloaded or not.
We are dancing all around it. "The mail client keeps track of which email it has downloaded or not". I am explicitly asking how Outlook keeps track. If you follow the link above it explicity tells you how Outlook Express keeps track. I am looking for the same explaination but with respect to Outlook.
Active today
Outlook keeps info in the registry about the Outlook Profile including which emails it has / has not downloaded.
You can export / import the relevant registry section from one computer to another and it will not re-download emails that it has downloaded before, but as to the specific key / section in the registry, I'm not 100% sure.
You can export / import the relevant registry section from one computer to another and it will not re-download emails that it has downloaded before, but as to the specific key / section in the registry, I'm not 100% sure.
You got what I am going after. I am trying to create a new Outlook profile but copy the "already downloaded" from the old profile. I just need the specfics.....
Profiles in the registry are located here:
HKEY_CURRENT_USER\Software
HKEY_CURRENT_USER\Software
You might want to copy files from there also:
C:\Documents and Settings\[username]\Applic
C:\Documents and Settings\[username]\Applic
Active today
The registry key above should suffice. Export that and Import it to another computer and copy the .PST file and you should be good to go.
If you need to move an Outlook profile to another computer and prevent all emails to be duplicated, Once the pst is transfered, you can redirect all new downloaded mails to a subfolder then deleted it afterwards.
What fun! I think all those "Outlook MVPs" in the above link need to find another job! I played around with the registry settings and the pst and it looks like you have to preserve both. It isn't just the pst. More the registry settings but ...
Bottom line is to tell the dude who really initially asked the question to simply redownload the e-mails that were already downloaded in the other profile and DEAL WITH IT.
Thanks guys!
Bottom line is to tell the dude who really initially asked the question to simply redownload the e-mails that were already downloaded in the other profile and DEAL WITH IT.
Thanks guys!
Featured Post
Veeam is a VMworld 2017 US & Europe Platinum Sponsor. Enter the raffle to get the full conference pass. Pass includes the admission to all general and breakout sessions, VMware Hands-On Labs, Solutions Exchange, exclusive giveaways and the great VMworld Customer Appreciation Part
Question has a verified solution.
If you are experiencing a similar issue, please ask a related question
This article lists the top 5 free OST to PST Converter Tools. These tools save a lot of time for users when they want to convert OST to PST after their exchange server is no longer available or some other critical issue with exchange server or impor…
In this article I discuss my selections of the Top Four free Outlook OST File Viewers available. Open, view and read even damaged OST files by using these tools. They all provide a clear preview of all data such as emails, notes, tasks, calendars, e…
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory.
NOTE: For Outlook 2016 and 2013 perform the exact same steps.
Open a new email: Click the New email button in Outlook.
Start typing the address: …
Many of my clients call in with monstrous Gmail overloading issues with Outlook. A quick tip is to turn off the All Mail and Important folders from synching. Here is a quick video I made to show you how to turn off these and other folders in Gmail s…
Suggested Courses
Earn Certification
HTML5 Specialist - Certification
Free withPremium
Course of the Month4 days, 21 hours left to enroll
636 members asked questions and received personalized solutions in the past 7 days.
Join the community of 500,000 technology professionals and ask your questions.