Solved

how to set up a shared calendar in a department with high turnover

Posted on 2011-09-09
7
390 Views
Last Modified: 2012-05-12
A department has a high turnover and they want to have a department calendar that is shared by all members.  They are running exchange in Small Business Server 2003, and have Office 2007 installed.  What is the best way to set up a calendar that they can all access, and can be managed by individuals in the department, and which is not tied to a specific user account which may be removed?
0
Comment
Question by:AE_JB
  • 2
  • 2
  • 2
  • +1
7 Comments
 
LVL 14

Expert Comment

by:setasoujiro
Comment Utility
you need a room mailbox, but this was not introduced till exchange 2007 .
Best way is to create a new user with mailbox, make a new security group where everyone is a member of, and give them access to the calendar.
0
 

Author Comment

by:AE_JB
Comment Utility
Say I create a user called "Department Calendar", the users in the department are already in a department security group.  I could just use the existing security group, right?
0
 
LVL 1

Accepted Solution

by:
fabman69 earned 125 total points
Comment Utility
Create a mailbox with the resource name you want in this case Department Calendar. Then log onto the mailbox with the outlook client and share the calendar with the permissions you want to give it. In addition use the auto accept agent to monitor the mailbox and automatically accept and reply to meeting requests....etc....Here is a link to the tool. It must be run on the mailbox servers of the resource mailbox you created.

http://www.microsoft.com/downloads/details.aspx?FamilyID=3d0884e6-c603-491d-bf57-acf03e046bfe&DisplayLang=en

Install the agent following the guidelines. Edit the config if you like. Add smtp addresses of the mailbox or mailboxes to confscript.txt in the install folder and run the following command

cscript RegisterMailbox.vbs /F:confscript.txt. I hope this helps.

0
Maximize Your Threat Intelligence Reporting

Reporting is one of the most important and least talked about aspects of a world-class threat intelligence program. Here’s how to do it right.

 
LVL 6

Assisted Solution

by:jaredr80
jaredr80 earned 250 total points
Comment Utility
Have you considered creating a calendar in Public Folders? This to me would be the best way, as you would then not need a rogue user account and would then not have to worry about any other issues that can come up with that. You then can place permissions on that calendar in the public folders to that specific security group.
0
 

Author Comment

by:AE_JB
Comment Utility
I am planning on creating the calendar in the Public folder, any info about setting this up is appreciated.
0
 
LVL 14

Assisted Solution

by:setasoujiro
setasoujiro earned 125 total points
Comment Utility
0
 
LVL 6

Assisted Solution

by:jaredr80
jaredr80 earned 250 total points
Comment Utility
Log in on an exchange administrator account in outlook and right click on all public folders and press new
0

Featured Post

Free Trending Threat Insights Every Day

Enhance your security with threat intelligence from the web. Get trending threat insights on hackers, exploits, and suspicious IP addresses delivered to your inbox with our free Cyber Daily.

Join & Write a Comment

Suggested Solutions

Title # Comments Views Activity
Change company name for 1000 users in AD 2 130
8 partitions?!  Really? 8 98
EXCH2013 and DAG settings 9 31
outlook 3 14
Granting full access permission allows users to access mailboxes present in their database. By giving full access permission one can open and read the content of any mailbox but cannot send emails from that mailbox.
Following basic email etiquette rules will help you write a professional email and achieve a good, lasting impression with your contacts.
Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …

771 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

12 Experts available now in Live!

Get 1:1 Help Now