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Auto Notify when file is opened.

Posted on 2011-09-11
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234 Views
Last Modified: 2012-05-12
The scenario is I would like to be alerted by email if a file is ever opened. I'm not sure where to begin. The file would contain network system admin information for an organization, more then likely would be stored on CD/DVD media or thumb drive and stored in a vault unless needed.

Any ideas?
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Question by:rpdsupport
3 Comments
 
LVL 37

Accepted Solution

by:
Neil Russell earned 250 total points
ID: 36519417
Often Physical Security is far far better than any computer solution.

Encrypt the CD.
Store it in firesafe A that NO IT personel have free access to. Have to ask, for example HR for the CD.
Now there is the matter of the Encrption password? That should be obtainable from somebody else, normally the directors.

So NO ONE person can get access to it. Needs HR to physically give you the disk and A Director to unlock with a password BEFORE you as an IT person can access the files with sensetive data in.
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Author Comment

by:rpdsupport
ID: 36519590
Let me explain a little more. I am the sole person with admin level access to anything and everything. The companies position (understandable) is what would happen if I got hit by a bus? I tried this several years ago (same company) with turning information over which was supposely to remain secure. I think I learned that lesson.
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Assisted Solution

by:qv1
qv1 earned 250 total points
ID: 36532960
Encrypt the document using 7-zip. Don't tell anyone the password. Name the file "Only send email to hit.by.bus.today@gmail.com for password in emergency".

Create a gmail account named hit.by.bus.today@gmail.com. Forward all of its emails to you. Never use the account.

Then, setup a filter in gmail that looks for an email from your company that auto-replies with an email that includes the password and your epitaph.
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