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Word 2010 Styles - numbering combining paragraph & linked Styles

Posted on 2011-09-12
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Last Modified: 2012-05-12
Hi Experts.  

A two part question re Styles in Word 2010.

I have several paragraph Styles - Level 1, Level 2 etc.

Users sometimes want the Level 1 Style to be in bold and uppercase and other times they want it without bold and in regular case.

I also have a single linked paragraph/character Style which is based on the Level 1 paragraph Style (let’s call it Level 1 BoldUpper).

I then have a List Style which I have used to create numbering and linked the various levels to the Level 1, Level 2 etc. paragraph Styles.

This allows me then to use either the Level 1 Style or the linked paragraph Style that is based on it to apply Level 1 numbering.  

The problem I have is that I cannot successfully re-start numbering in a paragraph using the linked Style Level 1 BoldUpper.  The numbering does restart but it applies the Level 1 paragraph Style and I cannot apply the linked Style to the entire paragraph even if I select the text but exclude the carriage return.

Ideally what I want is to be able to restart the numbering and retain the Level 1 BoldUpper Style.

So my questions are:

1.   Can anyone tell me how I can make this sort of numbering work reliably as required or should I define two separate Style suites and tell them not to mix the two?

2.   There seems to be conflicting opinion on the use of linked Styles.  In a large corporation with hundreds of users, would you advise me to use them, use them with caution or avoid the altogether?  If the latter, why?

Thank you very much for your help.
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Question by:MonteDelMar
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Ingeborg Hawighorst (Microsoft MVP / EE MVE) earned 500 total points
ID: 36526906
Hello,

1) define separate styles and advise your users not to mix them.

2) avoid altogether. Why? Styles are confusing for some users in their simple form. Adding a layer of complexity to a concept that is not entirely understood by the whole user community will not make it easier to use. Especially with the clunky style interface in 2007 and 2010, users need all the support they can get. Ultimately, it will be easier to maintain and understand two sets of clearly identifiable styles than one set of styles that are linked but don't work as the users expect them to.

Have a look at this EE article for a tip on identifying the style in use.

cheers, teylyn
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Author Closing Comment

by:MonteDelMar
ID: 36530335
Thank you.
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