Solved

Batch Convert 2007 Word Douments to Templates

Posted on 2011-09-12
6
230 Views
Last Modified: 2012-08-14
Is there a easy way to convert 2007 Word Documents into Templates?
0
Comment
Question by:covxx
  • 3
  • 2
6 Comments
 
LVL 76

Expert Comment

by:GrahamSkan
ID: 36524611
You could just rename them and move them to where you keep your templates.
0
 

Author Comment

by:covxx
ID: 36524708
I'm not a great office person could you expalin. What she has is a couple hundred Word doc's that people keep making changes to. I think that we will cut the problems down if they are turned into templates and when they go to save it will prompt them for a new file name. Thanks for your help!
0
 
LVL 31

Expert Comment

by:Helen_Feddema
ID: 36524953
Sounds like a good idea - but you need more than just saving them as templates, so after the conversion, check to see if they need any special features that are relevant to templates, have the right fonts and styles, etc.

Here is some code that will convert all the .doc files in a selected folder to .dot files (Word 97/2003 templates).  It is Word VBA, and requires a reference to the Scripting Runtime Library.

Public Sub ConvertDocsToTemplates()
'Created by Helen Feddema 12-Sep-2011
'Last modified by Helen Feddema 12-Sep-2011

On Error GoTo ErrorHandler

   Dim fld As Scripting.Folder
   Dim fil As Scripting.File
   Dim strFolder As String
   Dim fso As New Scripting.FileSystemObject
   Dim strFile As String
   Dim strFileAndPath As String
   Dim doc As Word.Document
   
   strFolder = "G:\Documents\Documents to Convert"
   Set fld = fso.GetFolder(strFolder)
   
   For Each fil In fld.Files
      strFile = fil.Name
      Debug.Print "File: " & strFile
      If Right(strFile, 3) = "doc" Then
         strFileAndPath = strFolder & "\" & strFile
         Set doc = Application.Documents.Open(strFileAndPath)
         doc.SaveAs2 FileName:="Test Doc.dot", _
            FileFormat:=wdFormatTemplate
         doc.Close
      End If
   Next fil
   
ErrorHandlerExit:
   Exit Sub

ErrorHandler:
   MsgBox "Error No: " & Err.Number _
      & " in ConvertDocsToTemplates procedure; " _
      & "Description: " & Err.Description
   Resume ErrorHandlerExit

End Sub

Open in new window

0
Optimizing Cloud Backup for Low Bandwidth

With cloud storage prices going down a growing number of SMBs start to use it for backup storage. Unfortunately, business data volume rarely fits the average Internet speed. This article provides an overview of main Internet speed challenges and reveals backup best practices.

 
LVL 31

Expert Comment

by:Helen_Feddema
ID: 36524979
I ran this code in Word 2010; for older versions of Word, use SaveAs instead of SaveAs2.
0
 
LVL 31

Accepted Solution

by:
Helen_Feddema earned 250 total points
ID: 36524995
I just realized that I have a hard-coded save name (that's the problem with recording macros!).  Here is is again:
Public Sub ConvertDocsToTemplates()
'Created by Helen Feddema 12-Sep-2011
'Last modified by Helen Feddema 12-Sep-2011

On Error GoTo ErrorHandler

   Dim fld As Scripting.Folder
   Dim fil As Scripting.File
   Dim strFolder As String
   Dim fso As New Scripting.FileSystemObject
   Dim strFile As String
   Dim strFileAndPath As String
   Dim doc As Word.Document
   Dim strSaveName As String
   
   strFolder = "G:\Documents\Documents to Convert"
   Set fld = fso.GetFolder(strFolder)
   
   For Each fil In fld.Files
      strFile = fil.Name
      Debug.Print "File: " & strFile
      If Right(strFile, 3) = "doc" Then
         strFileAndPath = strFolder & "\" & strFile
         Set doc = Application.Documents.Open(strFileAndPath)
         strSaveName = Left(strFile, Len(strFile) - 1) & "t"
         doc.SaveAs2 FileName:=strSaveName, _
            FileFormat:=wdFormatTemplate
         doc.Close
      End If
   Next fil
   
ErrorHandlerExit:
   Exit Sub

ErrorHandler:
   MsgBox "Error No: " & Err.Number _
      & " in ConvertDocsToTemplates procedure; " _
      & "Description: " & Err.Description
   Resume ErrorHandlerExit

End Sub

Open in new window

0
 

Author Closing Comment

by:covxx
ID: 36526599
Thank you very much!
0

Featured Post

Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

This article describes how to use the Send to Mail Recipient command. The instructions apply generally to Office 2007 and later versions, but Microsoft® Word 2013 was used for the specific steps and figures.  What is Send to Mail Recipient? Send…
PaperPort (http://www.nuance.com/for-individuals/by-product/paperport/index.htm) is among the most important applications that I run on my Windows computers. I use it every day, for nearly all of my document and photo scanning, as well as most of my…
Learn how to create and modify your own paragraph styles in Microsoft Word. This can be helpful when wanting to make consistently referenced styles throughout a document or template.
In this fifth video of the Xpdf series, we discuss and demonstrate the PDFdetach utility, which is able to list and, more importantly, extract attachments that are embedded in PDF files. It does this via a command line interface, making it suitable …

895 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

12 Experts available now in Live!

Get 1:1 Help Now