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Copy Appointments from Private Calendar to Public Calendar

Posted on 2011-09-12
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Last Modified: 2012-06-22
My users want a simple way to copy an appointment from their Outlook private calendars to a calendar in a public folder. Conceptually, they would like to be able to right-click on a private appointment and use the Forward command to send the appointment to the (email address of the folder containing) the target public calendar. But using Forward that way sends the appointment as an attachment to a mail message that is delivered to the public folder, but not posted to the calendar.

Is there any way to get the public folder to automatically accept the appointment and post it to the calendar? Is there any other method that would achieve the same end?

I am aware that users can just drag and drop appointments between their private and public folders, but some of the users are not satisfied with that solution. One of them (a V.P. of course) says he has seen it done with some sort of Forward or CC feature at other companies and that's what he wants.

Users have a mixture of Outlook 2007 and 2010. The Exchange Server is 2007.

Thanks in advance for your help.
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Question by:jeff1946
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ZeevM333 earned 500 total points
ID: 36525572
You can use thie guide as 1 solution:
http://www.techsack.com/2010/02/15/how-to-setup-a-public-calendar-on-exchange-2007/

You can also create a new email account named like "Office", make it's calendar shared for all and that way people can "invite" the user account in new meetings, and see it's calendar
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