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outlook auto organize and folder creation

Posted on 2011-09-12
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Last Modified: 2013-02-15
I've been looking for a program that will automatically organize email for me, but I can't seem to find anything.

I'm looking for some sort of Outlook Add-on Software that I can run on a folder that will automatically organize the emails by domain, putting them into sub-folders with the domain name.

So, for example, if I have a folder called "To File", and I can run something on the folder that will go thru each email and auto-move them into sub-folders based on the domain name.  This will allow all my client emails to be organized nice and easily.  

Thoughts?
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Question by:bshrift
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8 Comments
 
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Expert Comment

by:borki
ID: 36527183
I am not aware of any add-in that would do this out of the box. However, if you are not afraid to get your hands "dirty", you could write some Outlook VBA code that would do this for you.

Start with
http://www.outlookcode.com/Default.aspx

More specifically look at:
http://support.microsoft.com/?kbid=208520

and
http://www.developer.com/net/vb/article.php/1540121/Making-Microsoft-Outlook-Useful---Part-1.htm
http://www.developer.com/net/vb/article.php/1540131/Making-Microsoft-Outlook-Useful---Part-2.htm

HTH




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Author Comment

by:bshrift
ID: 36528900
Sorry....I don't do any coding wouldn't know where to start.
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Author Comment

by:bshrift
ID: 36528907
Let me rephrase that....you just told me where to start, but moving forward from that wouldn't work out so well.
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Expert Comment

by:borki
ID: 36534197
What version of Outlook do you use? I might be able to write a bit of code to get you on track.
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Author Comment

by:bshrift
ID: 36535584
Thanks, I'm using 2010
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Accepted Solution

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borki earned 500 total points
ID: 36541905
Fortunately I am using 2010 as well, although with an Exchange account.

You said you don't do any coding, well you are about to... read through this nice and clear tutorial:

http://msdn.microsoft.com/en-us/library/ee814736.aspx

Once you have the "Hello World" example working and integrated with your Outlook, you can import (In VB Editor: File > Import) the enclosed MailboxFolderSorter code and integrate that code - it does all the domain sorting you want.

Note: I have tested this with my exchange account, not sure how well it works with an outlook.pst file. The code is well commented and should be no problem to customise further, even if you have limited knowledge.

Let me know how you go,

Borki
 MailboxFolderSorter.bas
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