Solved

excel 2007 - how do i reduce the number of rows in a workspace

Posted on 2011-09-13
4
253 Views
Last Modified: 2012-05-12
excel 2007 - how do i reduce the number of rows in a workspace

I am using the office addin to save to pdf but there are loads of rows under my text that seem to go on forever that appear on the pdf. How can I remove these so the page is only as long as I need it to be?
0
Comment
Question by:gpersand
4 Comments
 
LVL 33

Expert Comment

by:jppinto
ID: 36528445
Did you tryed setting the print area to get only the cells that you're using?
0
 
LVL 18

Accepted Solution

by:
Raheman M. Abdul earned 500 total points
ID: 36528464
When trying to publish to Pdf.   while you are in the save as dialog box, try to click on Options -> select the "selection"  and then go ahead as normal.
0
 
LVL 32

Expert Comment

by:Rob Henson
ID: 36528474
Going on from jppinto's comment, I suspect the Print Range is left to the default of the used range.

On the sheet to be printed, press End + Home. This should take you to the bottom right of the Used Area, which should be the bottom of your data.

If it goes beyond your known used area then Excel thinks these surplus rows are in use, it could be that they are just formatted in some way.

To clear these, find the bottom of your data manually. Move down one or two rows and then press Shift + End + Home. This will highlight the surplus area. Delete the surplus rows, not just by pressing the delete key but right click and Delete > Entire Rows.

If your cursor also went beyond the right hand extreme of your data, you will need to repeat to delete the surplus columns.

Once complete put the cursor back in A1 before saving, the used area should now be reset and the default print area should only be the used area.

Thanks
Rob H
0
 
LVL 17

Expert Comment

by:andrewssd3
ID: 36528479
You could select all the rows that you don't want - I assume they are empty.  Make sure you select the whole row by clicking and dragging in the row number area on the left side, then right click and select Delete.  This will completely delete the rows and they sould not appear.  If you don't want to do this, you may be able to set the print area from the Page Layout tab to just the area you want, but this will only work if you are printing to PDF - I'm not sure what add-in you are using.
0

Featured Post

Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

INDEX and MATCH can be used to great effect to replace HLOOKUP and VLOOKUP as it does not have the limitation of needing the data to be sorted so that the reference value is in the first column or row. It also has the ability to perform a bi-directi…
Freeze panes is an option within all variants of Excel to enable parts of a sheet to remain stationary when the cursor is in another part of the sheet. This is a very useful feature which is overlooked or under used.
The viewer will learn how to create a normally distributed random variable in Excel, use a normal distribution to simulate the return on an investment over a period of years, Create a Monte Carlo simulation using a normal random variable, and calcul…
This Micro Tutorial demonstrate the bugs in Microsoft Excel for Mac with Pivot Charts.

867 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

16 Experts available now in Live!

Get 1:1 Help Now