Solved

MS Project / Change Requests

Posted on 2011-09-13
5
390 Views
Last Modified: 2012-06-21
Hello, my company is implementing a Project (Meaningful Use) using LeanPM. They want to avoid Tasks in MS Project that are less than 8hrs.
Basically under the Monitoring and Controlling Phase.
My question is how to put in a Change Request Structure (Cleanest and Best Practice)?

Real life Steps:
1) Change Request to PM (email)
2) Team Evaluates (1hr meeting)
3) Approval (sign off)
4) Update Project Plans (1hr)

I appreciate the views of some more experience PM's.
Thank you!
0
Comment
Question by:CitySunrise
  • 3
  • 2
5 Comments
 
LVL 12

Expert Comment

by:thausla
ID: 36537786
Hi,

can you shed some more light on this? Is your question about how to get change requests (where ever they are captured) into a Microsoft Project plan?
The initial requirement to not plan below 1 day sounds very reasonable but is more a process and organisational measure than a software issue.

Any additional detail would help!

Thomas
0
 

Author Comment

by:CitySunrise
ID: 36546291

Thomas,
Hello, thanks for looking at the question.
I just want to see how it should look in the Project Plan.
Right now the plan I inherited looks like the following.
And the weeks go on for the length of the Project. so each group is really long.
Is that how other people are doing it?
Maybe but it seemed like there must be an easier way to me.

Change Request  
  Goes to PM
     Goes to PM (week 1)
     Goes to PM (week 2)
     Goes to PM (week 3)
     Goes to PM (week 4)
  Team Evaluates
     (week 1)
     (week 2)
     (week 3)
     (week 4)
  Sponsor Approval
     (week 1)
     (week 2)
     (week 3)
     (week 4)
  Change in Project Plan
     (week 1)
     (week 2)
     (week 3)
     (week 4)

Thanks.
     
0
 
LVL 12

Accepted Solution

by:
thausla earned 500 total points
ID: 36557481
Hi, this sounds more like a check list for the weekly CR process. I wonder if you need these 4 steps as separate tasks because you want to either assign different resources to them (if at all) and/or need to update and track them separately. Both would be a level of detail that's difficult to maintain!

Would it work if you insert a RECURRING task into your schedule and have the information about the 4 steps in the notes of the task? Sorry if I'm boring you with this and you tried it already... Insert-recurring-task.docx
0
 

Author Comment

by:CitySunrise
ID: 36587857
thausla,

Thank you!
I think this a a great idea!
I just didn't know how to approach it. And I knew about recurring task but I havn't seen them used this efficiently. Perfect!

Have a great day!
0
 

Author Closing Comment

by:CitySunrise
ID: 36587865
So gald to have a solution to this.
0

Featured Post

Windows Server 2016: All you need to know

Learn about Hyper-V features that increase functionality and usability of Microsoft Windows Server 2016. Also, throughout this eBook, you’ll find some basic PowerShell examples that will help you leverage the scripts in your environments!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
free project software 4 476
MS Project 2013: changing a resource allocation percentage per week 2 1,745
Sync Project with Sharepoint Online 4 1,131
Interview Question for PM ORACLE 1 134
Learn how ViaSat reduced average response times for IT incidents from 10 minutes to 30 seconds.
A simple overview of the possibilities of using technology for project management.
This video shows how to quickly and easily add an email signature for all users on Exchange 2016. The resulting signature is applied on a server level by Exchange Online. The email signature template has been downloaded from: www.mail-signatures…
With Secure Portal Encryption, the recipient is sent a link to their email address directing them to the email laundry delivery page. From there, the recipient will be required to enter a user name and password to enter the page. Once the recipient …

803 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question