Solved

MS Project / Change Requests

Posted on 2011-09-13
5
388 Views
Last Modified: 2012-06-21
Hello, my company is implementing a Project (Meaningful Use) using LeanPM. They want to avoid Tasks in MS Project that are less than 8hrs.
Basically under the Monitoring and Controlling Phase.
My question is how to put in a Change Request Structure (Cleanest and Best Practice)?

Real life Steps:
1) Change Request to PM (email)
2) Team Evaluates (1hr meeting)
3) Approval (sign off)
4) Update Project Plans (1hr)

I appreciate the views of some more experience PM's.
Thank you!
0
Comment
Question by:CitySunrise
  • 3
  • 2
5 Comments
 
LVL 12

Expert Comment

by:thausla
ID: 36537786
Hi,

can you shed some more light on this? Is your question about how to get change requests (where ever they are captured) into a Microsoft Project plan?
The initial requirement to not plan below 1 day sounds very reasonable but is more a process and organisational measure than a software issue.

Any additional detail would help!

Thomas
0
 

Author Comment

by:CitySunrise
ID: 36546291

Thomas,
Hello, thanks for looking at the question.
I just want to see how it should look in the Project Plan.
Right now the plan I inherited looks like the following.
And the weeks go on for the length of the Project. so each group is really long.
Is that how other people are doing it?
Maybe but it seemed like there must be an easier way to me.

Change Request  
  Goes to PM
     Goes to PM (week 1)
     Goes to PM (week 2)
     Goes to PM (week 3)
     Goes to PM (week 4)
  Team Evaluates
     (week 1)
     (week 2)
     (week 3)
     (week 4)
  Sponsor Approval
     (week 1)
     (week 2)
     (week 3)
     (week 4)
  Change in Project Plan
     (week 1)
     (week 2)
     (week 3)
     (week 4)

Thanks.
     
0
 
LVL 12

Accepted Solution

by:
thausla earned 500 total points
ID: 36557481
Hi, this sounds more like a check list for the weekly CR process. I wonder if you need these 4 steps as separate tasks because you want to either assign different resources to them (if at all) and/or need to update and track them separately. Both would be a level of detail that's difficult to maintain!

Would it work if you insert a RECURRING task into your schedule and have the information about the 4 steps in the notes of the task? Sorry if I'm boring you with this and you tried it already... Insert-recurring-task.docx
0
 

Author Comment

by:CitySunrise
ID: 36587857
thausla,

Thank you!
I think this a a great idea!
I just didn't know how to approach it. And I knew about recurring task but I havn't seen them used this efficiently. Perfect!

Have a great day!
0
 

Author Closing Comment

by:CitySunrise
ID: 36587865
So gald to have a solution to this.
0

Featured Post

What Is Threat Intelligence?

Threat intelligence is often discussed, but rarely understood. Starting with a precise definition, along with clear business goals, is essential.

Join & Write a Comment

At the office, we’ve started to get serious about organizing what we’re doing. I mean, it was getting to the point where every time I received a phone call, it began with “I know you’re really busy, but…” My boss was taking tasks away from me left a…
Article by: x-men
Where used to see Gantt charts for illustrating project timelines, but what if I wanted to visualize passed timed events? Here's how.
Access reports are powerful and flexible. Learn how to create a query and then a grouped report using the wizard. Modify the report design after the wizard is done to make it look better. There will be another video to explain how to put the final p…
You have products, that come in variants and want to set different prices for them? Watch this micro tutorial that describes how to configure prices for Magento super attributes. Assigning simple products to configurable: We assigned simple products…

746 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

13 Experts available now in Live!

Get 1:1 Help Now