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SQL UPDATE query based on calculations

Part of the criteria for this update query is a calculation.  Currently this figure 'liTotalCost' is made just once.  This number needs to be calculated for each record.  How do I integrate these calculations into the query?  I am working with VB6, Access 2003.  Thank you for your help.  
Dim strSQL5 As String
Dim liTotalCost As Long
Dim liBalMD As Long
Dim liEstMD As Long
Dim liActMD As Long

liBalMD = (CDbl([A]) + CDbl([B]) + CDbl([C]) 
liEstMD = (CDbl([X]) + CDbl([Y]) + CDbl([Z]) 

If liBalMD < 0 Then
    liActMD = (liEstMD + liBalMD)
Else
    liActMD = liEstMD
End If
liTotalCost = (CDbl([ActMDCost]) - liActMD)

strSQL5 = "Update DISTINCTROW [ProjOverview] o Left Join (SELECT ProjID, SUM(Amount) AS SumOfAmount From JONProjJoins GROUP BY ProjID) s ON s.ProjID = o.IDNmbr Set [Status] = 'Complete', [Complete] = Now , [TotalServicesAct] = [TotalServicesEst] Where (([Status] = 'Funded') AND (" & liTotalCost & " > Nz(s.SumOfAmount, 0))) OR (([Status] = 'Funded') AND (" & liTotalCost & ") > ([TotalEstimate]))"
DoCmd.RunSQL strSQL5

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KimD2
Asked:
KimD2
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1 Solution
 
GeoffHarperCommented:
It looks OK to me, except for an extra paren.  It should be:
...Where (([Status] = 'Funded') AND (" & liTotalCost & " > Nz(s.SumOfAmount, 0)) OR (([Status] = 'Funded') AND (" & liTotalCost & ") > ([TotalEstimate]))"
DoCmd.RunSQL strSQL5

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KimD2Author Commented:
"liTotalCost" needs to be re-calculated for each record.  Is it being recalculated when written like this?  I am new to this and not sure whay the query is not working.  Thank you for the paren note.  Unfortunately that was not it.  I do not receive an error - just the records that should be updated are not.    I appreciate your input.
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Brook BraswellApplication Development ManagerCommented:
Put your Sum query in the Where clause

strSQL5 = "Update DISTINCTROW [ProjOverview] o " & _
             "Set [Status] = 'Complete', " & _
               "[Complete] = Now , " & _
       "[TotalServicesAct] = [TotalServicesEst] " & _
           "Where (([Status] = 'Funded') " & _
             "AND (" & liTotalCost & " > Nz(( SELECT SUM(Amount) AS SumOfAmount " & _
                     "From JONProjJoins s " & _
                    "where s.ProjID = o.IDNmbr " & _
                    "GROUP BY ProjID), 0))) OR (([Status] = 'Funded') AND (" & liTotalCost & ") > ([TotalEstimate]))"
DoCmd.RunSQL strSQL5
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KimD2Author Commented:
Thank you but it is still not updating.  Do you have any other suggestions?  
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Brook BraswellApplication Development ManagerCommented:
In what way is it not updating ?  Are you getting an error when you run the Update Query ?
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KimD2Author Commented:
I do not get any errors.  It seems to run but the fields are not updated.  In the records where the criteria is met the fields (Status, Date.. ) remain unchanged.
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Brook BraswellApplication Development ManagerCommented:
ok, check your where clause, step through the code and see if the where returns data.

Example:

Open a SQL editor:


 
Select * from [ProjOverview] o
Where ( ( [Status] = 'Funded') 
    AND ( 1000 > Nz(
                     ( SELECT SUM(Amount) AS SumOfAmount 
                        From JONProjJoins s 
                       where s.ProjID = o.IDNmbr 
                       GROUP BY s.ProjID), 0
                     )
                   )
             ) OR ( [Status] = 'Funded' AND 1000 > [TotalEstimate])

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Brook BraswellApplication Development ManagerCommented:
The more I look at this the more I want to remove some of these parenthesis and help you clean it up  :)



Dim strSQL5 As String
Dim SumSql  As string
Dim liTotalCost As Long
Dim liBalMD As Long
Dim liEstMD As Long
Dim liActMD As Long

liBalMD = (CDbl([A]) + CDbl([B]) + CDbl([C]) 
liEstMD = (CDbl([X]) + CDbl([Y]) + CDbl([Z]) 

If liBalMD < 0 Then
    liActMD = (liEstMD + liBalMD)
Else
    liActMD = liEstMD
End If
liTotalCost = (CDbl([ActMDCost]) - liActMD)

SumSql = "SELECT SUM(Amount) AS SumOfAmount " & _
           "FROM JONProjJoins s " & _
          "WHERE s.ProjID = o.IDNmbr " & _
          "GROUP BY s.ProjID"

strSQL5 = "UPDATE [ProjOverview] o " & _
             "SET [Status] = 'Complete', " & _
                 "[Complete] = Now , " & _
                 "[TotalServicesAct] = [TotalServicesEst] " & _
           "WHERE [Status] = 'Funded' " & _
             "AND (" & liTotalCost & " > Nz(" & SumSql & ", 0 ) " & _
              " OR " & liTotalCost & " > [TotalEstimate] )"
DoCmd.RunSQL strSQL5

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KimD2Author Commented:
Ok -- the where does return data.  
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Brook BraswellApplication Development ManagerCommented:
Make sure to place parens around the SumSql
SumSql = "( SELECT SUM(Amount) AS SumOfAmount " & _
           "FROM JONProjJoins s " & _
          "WHERE s.ProjID = o.IDNmbr " & _
          "GROUP BY s.ProjID )"

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KimD2Author Commented:
Thank you!   I revisited the data --- good data combined with your code worked perfectly.   Thank you also for the clean formatting.  It is certainly much clearer and easier to read.
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