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Find duplicates by comparing 5 fields in a query

Posted on 2011-09-13
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Last Modified: 2012-05-12
Hi experts!  

I am working in Access 2010.

I have a query that has these fields: (please see screen shot).

The goal is to compare records in this query based on four fields and dump the duplicate record based on the value of a fifth field:

If ALL of the below four fields are identical....

[RequestDate]
[Company]
[Product]
[Quantity]

then....
the fifth field
[Source]
determines which record will be dropped and which record will stay of the duplicate records.

The [Source] field will always have one of two entries: Susie OR FMS.  FMS should be the winner in all duplicate records.

I hope there is a simple way to solve this!

Thank you.
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Question by:Sashaski
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4 Comments
 
LVL 42

Expert Comment

by:dqmq
ID: 36532052
Delete * from yourtable T1
  where T1.Source <> "FMS"
  and exists
     (Select * from yourtable T2 where
             t1.RequestDate = t2.requestdate
       and t1.Company = t2.company
       and t1.Product = T2.product
       and t1.Quantity = T2.quantity
       and t2.Source = "FMS"
      )




Select ID from yourtable where source <> "FMS"
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LVL 42

Accepted Solution

by:
dqmq earned 500 total points
ID: 36532061
pls ignore residual select at end of prev answer
0
 

Author Comment

by:Sashaski
ID: 36532236
Thank you dgmg...I tried the code above, it filtered my query to just show the "FMS" records.  I dropped the last select statement. so the code is:


Delete * from yourtable T1
  where T1.Source <> "FMS"
  and exists
     (Select * from yourtable T2 where
             t1.RequestDate = t2.requestdate
       and t1.Company = t2.company
       and t1.Product = T2.product
       and t1.Quantity = T2.quantity
       and t2.Source = "FMS"
      )
0
 

Author Comment

by:Sashaski
ID: 36532247
My bad, that worked! Thank you so much!

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