outlook/exchange 2010 Archiving best practices
Posted on 2011-09-14
I'm working at a small business but that has its own Exchange server, and the emails from some people are growing really fast. For example, four of the users are over their 2Gb quota limit constantly on less than a year because of attachments and huge email traffic.
I have the Personal Archive feature on some users and the normal Autoarchive on others. I intended to used Personal Archive on the most important inboxes, the quota is of 2Gb, but they will reach that limit soon enough. I have to move emails for them by hand on the personal archives because I can't find a way to do that periodically. Of course, the 2Gb limit will be reached, so the archiving should be done on the Autoarchive instead.
Other issue is, the users receive tons of email with important, big attachments, and asking them to remove those attachments and storing on their computers is impossible, so I'd like to store those attachments for them. I only know I can archive those big emails but that does not solve the problem.
So, my question is, how can I effectively archive those importants emails on Personal Archive and when it reaches its limit, archiving on the local machine? Am I thinking it the wrong way?
How to deal with emails with heavy attachments?
Is there a best practices for that?
Hope that I'm explained myself good enough :)