Solved

Combine with Table of Contents or Similar

Posted on 2011-09-14
8
166 Views
Last Modified: 2012-08-14
I want to have only one file and be able to thumb through either the synopsis or study guide on a chapter-by-chapter basis.  Is there any way to do this?
Study-Guides-Ch1-2-3.docx
Powerpoint-Synopsis---Ch4.docx
0
Comment
Question by:rtod2
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 4
  • 4
8 Comments
 
LVL 76

Expert Comment

by:GrahamSkan
ID: 36540062
Hello fellow Eukaryote,

There is nothing to stop you from copying one of the documents, and pasting it at the end of the other. You might want to separate the two parts with a section break.

However, every paragraph is the Normal style, which makes it difficult to create a meaningful table of contents. It would be best to use Heading styles for the paragraphs that you want to appear in the TOC.

You can the create a hierarchy with main headings and sub-headings. Probably the best way to do that would be to switch to the Outline View, and to promote TOC candidate paragraphs from Body text to the desired heading level.

Here is an extensive article by Microsoft with further details that you could refer to.

http://office.microsoft.com/en-gb/word-help/table-of-contents-iii-use-fields-to-create-a-toc-and-create-multiple-tocs-RZ010266698.aspx?CTT=1 
0
 

Author Comment

by:rtod2
ID: 36540114
Hm, Microsoft says there is a 45 minute tutorial.  Can you provide specific steps on how to accomplish the following:

I want to have only one file and be able to thumb through either the synopsis or study guide on a chapter-by-chapter basis.
0
 
LVL 76

Accepted Solution

by:
GrahamSkan earned 500 total points
ID: 36540195
1. Open 'Powerpoint Synopsis'
2. Select all (Ctrl+A)
3. Copy to clipboard (Ctrl+C)
4. Open 'Study Guides'
5. Select end of document (Ctrl+End)
6. Paste (Ctrl+V)
7. Open 'Find and Replace' dialogue (Ctrl+H)
8. Type "Chapter" in the 'Find what:' box
9. Click the 'More >>' button
10. Click the 'Replace with:' box
11. Click the 'Forma't button
12. Choose 'Style...' from the dropdown list.
13. Click on 'Heading 1'
14. Click on 'OK'
15. Click on 'Replace All'
16. Click on 'Close'
17. Select start of document (Ctrl+Home)
18. Select 'References' tab
19. Click 'Table of Contents'
20. Select 'Insert Table of Contents...'
21. Click 'OK'


0
Announcing the Most Valuable Experts of 2016

MVEs are more concerned with the satisfaction of those they help than with the considerable points they can earn. They are the types of people you feel privileged to call colleagues. Join us in honoring this amazing group of Experts.

 

Author Comment

by:rtod2
ID: 36540243
Got it!  

So choosing header1 for all of the headers allows the insert table of contents to pick them up as headings.  This is new information for me.  Fantastic!

I am almost home.  I want to be able to thumb through the document on a chapter-by-chapter basis like a PDF will allow you to do by clicking each chapter.  Is this possible?  I have attached the latest with all the chapter headings identified as heading1 style.


Ch1-4-Powerpoints-and-1-4-Study-.docx
0
 
LVL 76

Expert Comment

by:GrahamSkan
ID: 36541622
I did say that in other words in my first comment.

Your document has no TOC as would be created by the steps 17 to 21 above. If you create one, you can jump to the text from any entry with Ctrl+Click.

0
 

Author Comment

by:rtod2
ID: 36547016
I have attached the copy with the index and now notice how the ctrl+click works.  Is there a way to get the index to show up as a side-bar similar to the way PDFs show up in Adobe?
0
 
LVL 76

Expert Comment

by:GrahamSkan
ID: 36547965
You could put the TOC in a textbox, anchor the textbox in the header and drag it down to one side, but there would be some disadvantages.

Word is orientated towards producing a printed output, so having a copy of the TOC on every page would be rather strange.

Incidentally, an Index is different from a Table of Contents
0
 

Author Comment

by:rtod2
ID: 36550445
I'm having some difficulty with that.  Can you re-attach with that to show me how that would work?
0

Featured Post

[Webinar] Learn How Hackers Steal Your Credentials

Do You Know How Hackers Steal Your Credentials? Join us and Skyport Systems to learn how hackers steal your credentials and why Active Directory must be secure to stop them. Thursday, July 13, 2017 10:00 A.M. PDT

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

It is often necessary in this forum and others to illustrate Word fields as text with the field delimiters replaced with the curly brackets that the delimiters resemble when field codes are being displayed on the document. This means that the text c…
This article describes how to use the Send to Mail Recipient command. The instructions apply generally to Office 2007 and later versions, but Microsoft® Word 2013 was used for the specific steps and figures.  What is Send to Mail Recipient? Send…
This video shows the viewer how to set up and create Footnotes in their document. Click on the References tab: Select "Insert Footnote": Type in desired text:
The viewer will learn how to make their project stand out over others by learning how to change colors and shapes, add spaces, change directions, and add bullets to their charts.

728 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question