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Combine with Table of Contents or Similar

Posted on 2011-09-14
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Last Modified: 2012-08-14
I want to have only one file and be able to thumb through either the synopsis or study guide on a chapter-by-chapter basis.  Is there any way to do this?
Study-Guides-Ch1-2-3.docx
Powerpoint-Synopsis---Ch4.docx
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Question by:rtod2
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Expert Comment

by:GrahamSkan
ID: 36540062
Hello fellow Eukaryote,

There is nothing to stop you from copying one of the documents, and pasting it at the end of the other. You might want to separate the two parts with a section break.

However, every paragraph is the Normal style, which makes it difficult to create a meaningful table of contents. It would be best to use Heading styles for the paragraphs that you want to appear in the TOC.

You can the create a hierarchy with main headings and sub-headings. Probably the best way to do that would be to switch to the Outline View, and to promote TOC candidate paragraphs from Body text to the desired heading level.

Here is an extensive article by Microsoft with further details that you could refer to.

http://office.microsoft.com/en-gb/word-help/table-of-contents-iii-use-fields-to-create-a-toc-and-create-multiple-tocs-RZ010266698.aspx?CTT=1 
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Author Comment

by:rtod2
ID: 36540114
Hm, Microsoft says there is a 45 minute tutorial.  Can you provide specific steps on how to accomplish the following:

I want to have only one file and be able to thumb through either the synopsis or study guide on a chapter-by-chapter basis.
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Accepted Solution

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GrahamSkan earned 500 total points
ID: 36540195
1. Open 'Powerpoint Synopsis'
2. Select all (Ctrl+A)
3. Copy to clipboard (Ctrl+C)
4. Open 'Study Guides'
5. Select end of document (Ctrl+End)
6. Paste (Ctrl+V)
7. Open 'Find and Replace' dialogue (Ctrl+H)
8. Type "Chapter" in the 'Find what:' box
9. Click the 'More >>' button
10. Click the 'Replace with:' box
11. Click the 'Forma't button
12. Choose 'Style...' from the dropdown list.
13. Click on 'Heading 1'
14. Click on 'OK'
15. Click on 'Replace All'
16. Click on 'Close'
17. Select start of document (Ctrl+Home)
18. Select 'References' tab
19. Click 'Table of Contents'
20. Select 'Insert Table of Contents...'
21. Click 'OK'


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Author Comment

by:rtod2
ID: 36540243
Got it!  

So choosing header1 for all of the headers allows the insert table of contents to pick them up as headings.  This is new information for me.  Fantastic!

I am almost home.  I want to be able to thumb through the document on a chapter-by-chapter basis like a PDF will allow you to do by clicking each chapter.  Is this possible?  I have attached the latest with all the chapter headings identified as heading1 style.


Ch1-4-Powerpoints-and-1-4-Study-.docx
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Expert Comment

by:GrahamSkan
ID: 36541622
I did say that in other words in my first comment.

Your document has no TOC as would be created by the steps 17 to 21 above. If you create one, you can jump to the text from any entry with Ctrl+Click.

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Author Comment

by:rtod2
ID: 36547016
I have attached the copy with the index and now notice how the ctrl+click works.  Is there a way to get the index to show up as a side-bar similar to the way PDFs show up in Adobe?
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Expert Comment

by:GrahamSkan
ID: 36547965
You could put the TOC in a textbox, anchor the textbox in the header and drag it down to one side, but there would be some disadvantages.

Word is orientated towards producing a printed output, so having a copy of the TOC on every page would be rather strange.

Incidentally, an Index is different from a Table of Contents
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Author Comment

by:rtod2
ID: 36550445
I'm having some difficulty with that.  Can you re-attach with that to show me how that would work?
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