Solved

Excel - Add up values from a column from multiple workbooks

Posted on 2011-09-15
9
236 Views
Last Modified: 2012-06-27
Hi Excel Experts,

I have multiple Excel Workbooks.  (Example attached)   Jaggar---Bookstore.zip

Inside of these files you will see a sheet which looks like this:  Sheet 1
Each file has different numbers (in different order).  Here is another workbook screenshot: Sheet 2
What I need to do is add up all the numbers from the sheet into a single data set.  (Only the yellow highlighted part).  [Don't pay attention to the other sheets, in the workbook.  We are only focusing on the yellow highlighted part).  (I know I could use a pivot table, and copy all of the data into a single sheet; but I would prefer to do this using a formula).

Can someone help?
0
Comment
Question by:activematx
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 4
  • 4
9 Comments
 
LVL 50
ID: 36546665
Hello,

without opening the attached files: You can use Vlookup on closed files to pull values.

In a workbook with PLU numbers in column A, use something like

=vlookup(A2,[FirstBook.xls]Sheet1!$E$1:$F$1000,2,False)+vlookup(A2,[SecondBook.xls]Sheet1!$E$1:$F$1000,2,False)+vlookup(A2,[ThirdBook.xls]Sheet1!$E$1:$F$1000,2,False)

The easiest way to create the vlookups is to have all files open. Start typing the Vlookup formula and click into the external workbook to select the lookup range.

When you've entered the formula, you can close the external workbooks and Excel will adjust the file path.

cheers, teylyn
0
 
LVL 9

Author Comment

by:activematx
ID: 36546706
Hi Teylyn,

I tried doing it.  I put into a new workbook this formula:

=VLOOKUP(A1,'[Zone 1 - Jag Bookstore.xlsx]Variance'!$E$3:$F$153,2,FALSE)+VLOOKUP(A1,'[Zone 2 - Jag Bookstore.xlsx]Variance'!$E$3:$F$74,2,FALSE)+VLOOKUP(A1,'[Zone 3 - Jag Bookstore.xlsx]Variance'!$E$3:$F$68,2,FALSE)+VLOOKUP(A1,'[Zone 4 - Jag Bookstore.xlsx]Variance'!$E$3:$F$125,2,FALSE)+VLOOKUP(A1,'[Zone 5 - Jag Bookstore.xlsx]Variance'!$E$3:$F$127,2,FALSE)

Open in new window


However, I get a #N/A when I do that formula.
0
 
LVL 50
ID: 36546741
If vlookup returns N/A that means the search term is not found. Can you confirm that the value in A1 is actually present in the respective ranges of the workbooks?

Look out for leading/trailing blanks, numbers stored as text, and the like.
0
Industry Leaders: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 
LVL 50

Accepted Solution

by:
Ingeborg Hawighorst (Microsoft MVP / EE MVE) earned 500 total points
ID: 36546748
Then, of course, if a PLU is not present in ALL five workbooks, you need to trap errors, for example like this

=IFERROR(VLOOKUP(A2,'[Zone 1 - Jag Bookstore.xlsx]Variance'!$E$1:$F$153,2,FALSE),0)
+IFERROR(VLOOKUP(A2,'[Zone 2 - Jag Bookstore.xlsx]Variance'!$E$2:$F$74,2,FALSE),0)
+IFERROR(VLOOKUP(A2,'[Zone 3 - Jag Bookstore.xlsx]Variance'!$E$2:$F$68,2,FALSE),0)
+IFERROR(VLOOKUP(A2,'[Zone 4 - Jag Bookstore.xlsx]Variance'!$E$2:$F$125,2,FALSE),0)

etc.

cheers, teylyn
0
 
LVL 9

Author Comment

by:activematx
ID: 36546769
Looks like it is working.  Is there a way, to make it say "0" instead of #N/A for the ones that don't work.
0
 
LVL 9

Author Comment

by:activematx
ID: 36546774
This is what I am using:

=VLOOKUP(A3,'HNHADocs:YEAR END AUDIT:FY11 Closeout/Audit:Inventory Related:HAVO INVENTORY:Jaggar - Bookstore:[Zone 1 - Jag Bookstore.xlsx]Variance'!$E$3:$F$153,2,FALSE)
0
 
LVL 9

Author Comment

by:activematx
ID: 36546802
Is there a way, to make it say "0" instead of #N/A for the ones that don't work.
0
 
LVL 50
ID: 36546825
Did you see my last comment? That will suppress N/A and put in 0 instead.
0
 
LVL 92

Expert Comment

by:Patrick Matthews
ID: 36546838
activematx,

No points for this, please, as teylyn has answered your question.

For more information about VLOOKUP, including how to return an alternate answer instead of #N/A, please see:

http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/Excel/A_2637-Six-Reasons-Why-Your-VLOOKUP-or-HLOOKUP-Formula-Does-Not-Work.html

The article has voting buttons at the top; if you like it, then please vote yes :)

Patrick
0

Featured Post

SharePoint Admin?

Enable Your Employees To Focus On The Core With Intuitive Onscreen Guidance That is With You At The Moment of Need.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

You need to know the location of the Office templates folder, so that when you create new templates, they are saved to that location, and thus are available for selection when creating new documents.  The steps to find the Templates folder path are …
This article describes how you can use Custom Document Properties to store settings and other information in your workbook so that they will be available the next time you open the workbook.
This Micro Tutorial will demonstrate the scrolling table in Microsoft Excel using the INDEX function.
Excel styles will make formatting consistent and let you apply and change formatting faster. In this tutorial, you'll learn how to use Excel's built-in styles, how to modify styles, and how to create your own. You'll also learn how to use your custo…

623 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question