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Setting Up Team Calendars in Exchange / Outlook 2010

Posted on 2011-09-15
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Last Modified: 2012-06-21
Hello all.

We have a small organization using Small Business Server and we are trying to set up Team Calendars. The ideal situation is that when someone adds their account in Outlook and goes to the Calendars page, they can see everyone else's calendars without having to send each person on the team a calendar request.

I've assigned managers to some of our users but the team calendars options are still not showing up. I've done extensive Googleing and searches and have come up empty on why the option isn't showing up in Calendar Groups.

Can someone please point me to a step by step guide for setting up Team Calendars?
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Question by:Dragonseer
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Expert Comment

by:ZephyrTC
ID: 36546992
Would a public calendar, or a couple of them work for this, or do we want to pull in the calendar events that each user has on their personal calendar?
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Author Comment

by:Dragonseer
ID: 36547001
We need to be able to view the personal calendars of each user. Something like this: http://blogs.msdn.com/blogfiles/outlook/WindowsLiveWriter/ScheduleViewinOutlook2010_F3B0/clip_image006%5B4%5D_thumb.jpg
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Expert Comment

by:Neil Russell
ID: 36547625
The following powershell works fine against exchange 2010, thats what I use to force these rights.

#Load Exchange Server 2010 Management Shell if not loaded. You may delete/comment out this step if you are running the script from the Exchange Management Shell
if (-not (Get-PSSnapin | Where-Object {$_.Name -like "Microsoft.Exchange.Management.PowerShell.E2010"})){
Add-PSSnapin Microsoft.Exchange.Management.PowerShell.E2010
}

#Custom variables
$mailboxes = Get-Mailbox  -RecipientTypeDetails userMailbox
$AccessRights = "LimitedDetails"

#Loop through all mailboxes
foreach ($mailbox in $mailboxes) {

#Retrieve name of the user`s calendar
$calendar = (($mailbox.SamAccountName)+ ":\" + (Get-MailboxFolderStatistics -Identity $mailbox.SamAccountName -FolderScope Calendar | Select-Object -First 1).Name)

#Check if calendar-permission for user "Default" is set to the default permission of "AvailabilityOnly"
    if (((Get-MailboxFolderPermission $calendar  | Where-Object {$_.User -like "Default"}).AccessRights) -notlike $AccessRights ) {

    Write-Host "Updating calendar permission for $mailbox..." -ForegroundColor Red

    #Set calendar-permission for user "Default" to value defined in variable $AccessRights
    Set-MailboxFolderPermission -User "Default" -AccessRights $AccessRights -Identity $calendar
    }
}

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Expert Comment

by:Neil Russell
ID: 36547631
Oh sorry, youmean that the Team calendar panel does not show at all??
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Author Comment

by:Dragonseer
ID: 36547633
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LVL 37

Expert Comment

by:Neil Russell
ID: 36547636
What version of SBS/Exchange?
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Author Comment

by:Dragonseer
ID: 36547639
SBS 11 Standard
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LVL 37

Expert Comment

by:Neil Russell
ID: 36547701
Hmmmm
So long as the user has a Manager configured in AD then you log the user out and back in, open outlook, i've never seen it fail!

I'll have a play on my lab.....
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Author Comment

by:Dragonseer
ID: 36553143
Any luck?
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LVL 37

Expert Comment

by:Neil Russell
ID: 36553717
Nope, works fine all the time.
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Author Comment

by:Dragonseer
ID: 36555272
Would it matter that our users are working outside the Domain?
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Accepted Solution

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Dragonseer earned 0 total points
ID: 36558481
So I'm not sure what the issue was but I did a complete reinstall on my Office suite and it works fine now.

My only follow up question is: how do I rename the category so that instead of Team: Billy Bob it says Team: Marketing?
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