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Email archive behavior

Posted on 2011-09-16
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Last Modified: 2012-05-12
Hi

I have a user who has 4 email devices setup to synchronise email by means of the Exchange connector on a Microsoft Exchange 2007 server.

Device 1 = Notebook with MS Outlook 2007 (setup to cache mail for offline use)
Device 2 = Desktop with MS Outlook 2010 (setup to cache mail for offline use)
Device 3 = I-pad (setup to cache mail for offline use)
Device 4 = I-Phone (setup to cache mail for offline use)

My concerns:
-      How will each of these devices be affected when performing a mailbox archive function from MS Outlook 2010 ?

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Question by:QGSmith
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Expert Comment

by:joelgaskell
ID: 36548786
I assume you mean archiving to a PST file?

The other devices will behave as if the archived items have been deleted, which they effectively have been.  The archived items will only be available on the device that has access to the PST file (the desktop with Outlook 2010) and they will disappear from the other devices.  Of course, this may not happen immediately, depending on the synchronisation schedule you have set up on the various devices.
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by:QGSmith
ID: 36548936
Thanks for the reply Joelgaskell. Yes I am referring to PST archiving.

The user will be travelling and has asked me to archive items on his office computer (Desktop with Outlook 2010) when he is away on holiday. The user has an extremely large mailbox and I am concerned that the devices might result in high data usage and run up an unnecessary data bill while he is travelling. Will the archive/delete instruction result in high data usage?
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joelgaskell earned 250 total points
ID: 36549002
Archiving may result in some data usage, but it should not be excessive.  It will not result in all of those messages being transferred, just the deletion instructions, which are minimal.
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by:QGSmith
ID: 36549020
Thank you!
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