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Document Management system

Hi i am looking for a good document management system for my company i am having around 50 users .
can anyone suggest me one ?
Regards
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sanjeevkmrs
Asked:
sanjeevkmrs
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6 Solutions
 
Joe Winograd, EE MVE 2015&2016DeveloperCommented:
Knowing just the number of users is not sufficient. There are many factors in selecting the right DMS for your requirements. I worked for 20 years in the high-end DMS space and my company would send out an 8-page questionnaire with more than 100 questions on it to ascertain the prospect's requirements – and that was after numerous conversations and meetings where we also discussed requirements. For example, the DMS solution for a company wanting to handle inbound vendor invoices in Accounts Payable may be very different from the DMS solution that a law firm needs to handle its case files. There are so many questions: will you be scanning documents? OCR? indexing/searching? check-in/check-out (version control, or, more generally, collaboration)? number of docs currently? number of docs added per month? The list goes on and on. A system cannot be recommended based simply on having 50 users. Regards, Joe
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sanjeevkmrsAuthor Commented:
Dear joewinograd:
here i have following requirements :-
1) version control so that all latest documents will be shown first .
2) serch engine integration so that we can type in serch option and it recognise the container document and shows all.
3) all other major option that a good DMS Contains( will be thankfull if you can advice me one )

Kindly Advice
Regards
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Joe Winograd, EE MVE 2015&2016DeveloperCommented:
One other critical point is budget. Many high-end DMS companies have solutions with costs in the half-million dollar range (around a quarter-million dollars in software licenses and a quarter-million dollars in professional services to implement and configure the solution to each customer's requirements). I worked for a company where many deals were more than a million dollars. At the other end of the spectrum, I use a product called PaperPort on the home-office front that some folks would call a DMS (I don't), and the street price is $99 per user. So for 50 users, it would be only $5K. And there's lots of stuff between those two figures – and even below and above those figures.

So, what is your budget? Regards, Joe
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Boyd (HiTechCoach) Trimmell, Microsoft Access MVPCommented:
Have you seen: http://www.laserfiche.com
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Joe Winograd, EE MVE 2015&2016DeveloperCommented:
Also, you may want to educate yourself a bit on DMS. The Wikipedia article on the subject is not a bad place to start:
http://en.wikipedia.org/wiki/Document_management_system

In additions, many of the DMS providers have lots of info at their websites, such as:

(1) Kofax:
http://www.kofax.com/

(2) Documentum:
http://www.emc.com/domains/documentum/index.htm

(3) OpenText:
http://www.opentext.com/

(4) ReadSoft:
http://www.readsoft.com/

(5) Laserfiche:
http://www.laserfiche.com/

Also, the AIIM site has a ton of info:
http://www.aiim.org/

You'll need to create an AIIM account (FREE!) at:
https://www.aiim.org/accounts/signup

Regards, Joe
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sanjeevkmrsAuthor Commented:
let me go through all the DMS
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sanjeevkmrsAuthor Commented:
please suggest me cheapest and good DMS system if any.
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Joe Winograd, EE MVE 2015&2016DeveloperCommented:
There's probably freeware out there, and zero cost would be the cheapest, and it may even be a "good" DMS, but I personally wouldn't suggest that a company with 50 users do this. I think that a commercial DMS is the way to go. In addition to the DMS solutions that I've already recommended, you should look at Microsoft SharePoint. It has everything on your requirements list above, namely, version control, search engine integration, and other major features of a good DMS. You can learn more about it here:

http://sharepoint.microsoft.com/en-us/Pages/default.aspx

This site has everything from product information to capabilities to pricing. Regards, Joe
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sanjeevkmrsAuthor Commented:
is Microsoft share point feature  is available in SBS 2011 ?
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Joe Winograd, EE MVE 2015&2016DeveloperCommented:
Yes, in fact, SharePoint Foundation 2010 ships with SBS 2011 (standard). Here are a couple of links that should help:

http://blogs.technet.com/b/sbs/archive/2011/05/25/an-administrators-quick-look-at-sharepoint-for-sbs-2011-standard.aspx
http://technet.microsoft.com/en-us/library/gg508696.aspx

Regards, Joe
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sanjeevkmrsAuthor Commented:
i am revewing all DMS please give me some time
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sanjeevkmrsAuthor Commented:
thanks
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