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How to assign the Category when creating and sending emails in Outlook 2007

Posted on 2011-09-18
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Last Modified: 2012-06-21
We need to set a category before sending an email.

Please advice
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Question by:rayluvs
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7 Comments
 
LVL 7

Expert Comment

by:BusyMama
ID: 36559735
Well, one way to do this would be by creating a custom email message form that contains the category field; however, even if you do this, unless everyone you are sending to has the same categories defined, I'm not sure it would make sense.  If you send out a message with green category to me, and your green category means "do this" and my green category means "delete this" ... I'm not sure how it would present to the user.
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Author Comment

by:rayluvs
ID: 36560063
The purpose is to have my 'Sent' folder already with the Categories.
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LVL 7

Accepted Solution

by:
BusyMama earned 2000 total points
ID: 36562637
OK ...

I did this by opening a new email message and using the developer tools to edit the form.

I edited the "Categories" field to be "Green Category" (no quotes).

Then I published the form to the Inbox, naming it GreenMessage.

When I want to use it, I click the New Items icon, scroll to "Custom Forms" and choose GreenMessage.

I can't see the category while I am composing the message, but after I send it and check my Sent Items box, it is categorized as green.
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Author Comment

by:rayluvs
ID: 36582952
This would only work for that specific category in the custom form?  Do I have to create cuatom form for each category i use?
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LVL 7

Assisted Solution

by:BusyMama
BusyMama earned 2000 total points
ID: 36589236
Well, you could show the Categories field below the subject line in your custom form ... it doesn't show me a color box, but it literally says "Green Category" ... if I type in there and make it say "Red Category" then send the message, it keeps the red category in my Sent box.

Unfortunately I don't see a way to have just the nice, easy color "box" to click on.
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Author Comment

by:rayluvs
ID: 36590257
Ok will try... Didn't notice
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Author Closing Comment

by:rayluvs
ID: 36896957
Thanx
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