Solved

Microsoft Project - Entering actual values in summary tasks

Posted on 2011-09-19
2
531 Views
Last Modified: 2013-12-19
Hi,
I'm currently working with the Earned Value functionality in Microsoft Project. I have set up a project plan with tasks and summary tasks and fixed the Baseline plan.

Question 1: How do I create deliverables without a project server? (in my example the deliverables equal the summary tasks, so ideally there should be a function that turns a summary task into a "trackable" deliverable)

Question 2: If I cannot create deliverables, how do I enter a manual value (eg. actual work, % physical progress) into a summary task field? I am aware that you can enter actual values on task level, but it is unrealistic to expect project members to state the % of completion and their hours burnt on task level. Therefore, is there a way to enter actuals into a summary task directly?

Thank you

0
Comment
Question by:bifi
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
2 Comments
 
LVL 19

Expert Comment

by:Richard Daneke
ID: 36579634

Question 1: How do I create deliverables without a project server?
  Please explain.  A Summary Task is a summary description of its subordinate tasks.  How is that a deliverable?
  Your view of the project can optionally show a restricted set of levels - summary tasks.
  Project is an Access database.  Task objects are available programmatically.

Question 2: is there a way to enter actuals into a summary task directly?
  By design, summary tasks are the sum of subordinate tasks.  This automatic calculation in Project is one is its key features.  Tasks can be updated in a variety of ways both individually and collectively.
0
 
LVL 4

Accepted Solution

by:
gcs001 earned 500 total points
ID: 36967640
Hi - coming in a bit late here - not sure if this question is still or open or not, but thought I'd give my 2 cents worth.

You don't mention which version of MSP you're using, so this could be tricky.
A good article to read regarding deliverable sin MSP can be found here:
http://msdn.microsoft.com/en-us/library/ms480428(v=office.12).aspx

Question 1: How do I create deliverables without a project server? (in my example the deliverables equal the summary tasks, so ideally there should be a function that turns a summary task into a "trackable" deliverable)
Answer: My suggestion would be to create a long-running task equal to the duration of the summary task (sum of all sub-tasks' durations).

Question 2: If I cannot create deliverables, how do I enter a manual value (eg. actual work, % physical progress) into a summary task field? I am aware that you can enter actual values on task level, but it is unrealistic to expect project members to state the % of completion and their hours burnt on task level. Therefore, is there a way to enter actuals into a summary task directly?
Answer: This long-running task can then be used for the project members to update their % complete, etc.  The downside of this, though, is that the other sub-tasks will not get any updates - unfortunately there is no way to auto-update the sub-tasks as you do not know which sub-task has which % completion ... unless the sub-tasks are equally split regarding duration, resources, etc.  then you could us a macro to average the "deliverables, long-running task" against the sub-tasks.

Hope this makes sense.
0

Featured Post

Free Tool: IP Lookup

Get more info about an IP address or domain name, such as organization, abuse contacts and geolocation.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Project Management with emails 7 85
WEB Service vs ??? 7 127
Strange space issue in Chrome browser 8 118
Problem to echo 6 115
At the office, we’ve started to get serious about organizing what we’re doing. I mean, it was getting to the point where every time I received a phone call, it began with “I know you’re really busy, but…” My boss was taking tasks away from me left a…
Introduction In this tutorial, I'll explain how to create an animated progress meter in a wireframe prototype developed using Axure RP 7.0 - a leading prototyping tool for designing web sites and software. (For more information about Axure and gett…
The purpose of this video is to demonstrate how to create a Printer Friendly PDF on a WordPress Page. This will be demonstrated using a Windows 8 PC. Tools Used are Photoshop, Awesome Screenshot” Google Chrome Extension, and SmallPDF.com Log…
The purpose of this video is to demonstrate how to make a WordPress Site faster and smaller in size by cleaning up the database. This will be demonstrated using a Windows 8 PC. Plugin WP Optimize will be used. Go to your WordPress login page. T…

726 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question