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Is there a way to change a printers settings with a script?

Posted on 2011-09-19
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Last Modified: 2012-05-12
Specifically on a Ricoh Aficio MP C3000 printer. What we want to do is make a change so that certain users can only print black to this color printer and not be able to select color if they tried too. Can this be done through a script? Is it possible to do? Is there another way?
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Question by:AD_Tech
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Expert Comment

by:Gerwin Jansen, EE MVE
ID: 36562877
I wouldn't go for a script solution, instead I would create 2 queues (one BW, one Color), lock the defaults and assign access to both queues to the users in 2 separate groups. Users that are allowed to print in color are added to the group that can print to the color queue.
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by:AD_Tech
ID: 36563248
I am trying to understand the two queues. How exactly does that work? Do you create two print queues with the same IP just with a different name and set the settings for one color and the other BW? What about group? What do I do with the groups? How do I assaign a group for each queue?
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by:Gerwin Jansen, EE MVE
ID: 36563423
A queue is just like sharing a printer, how is your printer connected?

How do your users now connect to the printer?
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Author Comment

by:AD_Tech
ID: 36563607
the printers are on a print server.
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Expert Comment

by:Gerwin Jansen, EE MVE
ID: 36563672
So the users connect to something like \\printserver\rico-aficio (let's call this the B/W printer). This shared printer (rico-aficio) has access rights configured on the print server, you assign a group like domain users print rights here (not: everyone). You can create a 2nd shared printer, for example \\printserver\rico-aficio-color and assign a different group to that one. All you have to do is lock down the B/W printer share so users cannot select color when printing.
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Author Comment

by:AD_Tech
ID: 36573745
I just don't see how to make the option to select color not selectable. How will this work using groups?
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Accepted Solution

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Gerwin Jansen, EE MVE earned 500 total points
ID: 36589249
The solution I'm proposing is by creating 2 windows in your domain, 1 that allows color printing and the other that allows black-white printing, set in the default print options. You create 2 printer queues on your print server and assign 1 group to 1 queue and the other group to the other.
In case you can't lock down on the server, you can create this reg key on the client PC's to prevent modification to the settings:

[HKEY_LOCAL_MACHINE\System\CurrentControlSet\Control\Session Manager]

To prevent users from changing the attributes of shared resources (e.g. printer settings), set the following registry value

Name: ProtectionMode
Type: REG_DWORD
Default Value: 0
Recommended Value: 1
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Author Closing Comment

by:AD_Tech
ID: 36712006
thank you
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