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Sharepoint 2007 Business Users Question

Posted on 2011-09-19
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249 Views
Last Modified: 2012-05-12
Hi EE,
I have a created a Site and four different subsites. This is just to give the big picture although the four subsites has got nothing to do with the problem as far as i know. When i created the Main site by default there were two SharePoint Groups for Viewers, members and Owners. There are around 20 users added to Members and 4 in the Owners and 1 in Viewers.
Now on the Main site i created a custome list with 5 columns. one of those has a Trader Column that uses the type "Person or Group". I did a edit column on Trader Column and moved down to "Choose from:" that gives me two options
1. All Users
2. SharePoint Group.
I have created a New sharePoint group to include only the Traders. So far so good theoritically.
However when i chose the second Option "SharePoint Group" and in the drop down i chose "Traders" group. and click OK.
now i have created a DataSheet view so the Traders can enter their Trade data. So far so good again IMO.
Now when the I try to test by selecting a Trader in the Drop Down (for column "Traders") it lists ALL the users ever created in the Entire Site whereas it should be only showing the users under SharePoint group "Traders". Why is that? What is that i am missing. I am being pressed with my own responsibility to figure this out. Any help can be of a Great direction for me.
Thanks
Malli
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Question by:MSKaveti
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6 Comments
 
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Accepted Solution

by:
kukdai earned 500 total points
ID: 36563398
Allow selection of allows you to define the scope of the find to include SharePoint Groups or not.

Choose From - All Users or SharePoint Group allows you the ability to focus the search either across all User Information List AND Active Directory, or ONLY a given SharePoint Group.  One big note is that if you add an Active Directory Security Group to a SharePoint Group, and you select a specific SharePoint Group in configuration of this column, it does not enumerate the users contained in the Active Directory group for any matches.  It will only look at individual entries or list (if it matches) the Active Directory Security Group itself.

Check there is an option while creating the column allow selection of PEOPLE ONLY  or People and Groups..
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Author Comment

by:MSKaveti
ID: 36563784
Thanks for your response Kukdai,

just to make sure i created another column with type "person or group" with the following settings. It still pulls the entire user list than the particular sharepoing Group list. Entire user list, here i mean the entire sharepoint group user list. Or is it by default that we couldnt get to that level of granularity?. Please help.

Require that this column contains information:  
 Yes No  
 
Allow multiple selections:  
 Yes No  
 
Allow selection of:  
People Only   --- People and Groups  
 
Choose from:  
   All Users  
 SharePoint Group:  
 
0
 

Author Comment

by:MSKaveti
ID: 36563928
For now, i have created a custom contact list and used that under the column type "Lookup" and kinda met the requirement i believe but its just a stop gap but i really would be willing to see why the SharePoint group option pulls all the other sharepoint group's users as well. The draw bag with my Custom Contact list is that every time they want to add a user they need to add it under both my custom contact list and the sharepoint Group. so this work around wont last that long. Please help
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Author Comment

by:MSKaveti
ID: 36563947
*drawback. excuse my many other typos. i'm living the time crunch. Thanks much.
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Assisted Solution

by:MSKaveti
MSKaveti earned 0 total points
ID: 36600828
Thanks for keeping the request open. There lived an unknown glitch. The SharePoint Group is working. I just did the typical Triage. Deleted the Custom List and created a new one. Thanks KudKai
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Author Closing Comment

by:MSKaveti
ID: 36895871
I figured a glitch so it was an odd case so i dont blame the resolution provided. Good thing is its working. :)
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