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Create a multi-selection field on custom Outlook Contact

Posted on 2011-09-19
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Last Modified: 2012-05-12
Is it possible to create a multi-selected field in Outlook Contact such that the listed of value will be saved under a custom-defined field ?

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Question by:AXISHK
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DavidT543 earned 2000 total points
ID: 36565210
Yes - you can. Multi-select fields are called 'keywords' fields in Microsoft Outlook language.

To create one in a list view on a folder - simply right click the field headers in the view (where it says fullname, company, etc) and select field chooser.
Select 'New'
Give your field a name and select type: 'Keywords'.
Press OK and your field will appear in the list.
Drag your field to the folder view and you are done.

If you want to add it to a contact form...
First you need to enable developer tabs.
Then create a new contact and on the developer tab select 'Design this form'
Select field chooser and change it from 'frequently used fields' to 'User defined fields in folder'
Drag your new field onto the form.
It will show as an ordinary text box.
Delete the text box and select 'Control Toolbox'
Find the listbox and drag one onto the form.
Right click your new list box and select properties
On the value tab - select 'choose field' and find your field under 'User defined fields in folder'
In the possible values field - set the values you want to select from, separated by semi colon ;

You are nearly done now.
You need to save a copy of your new form, then publish it to the folder so that it can be used for contacts, then if you want - change the default form so that all new contacts use the new form.

Select File/ Save as   and save a copy of your form with type .oft. This is a saved form - in case you need to get back to it later.
Now select Publish / Publish Form As  
Give your form a name, and publish it to the contact folder your contacts will be stored in (personal or public folder) . You will need to be an owner of the folder if it is a public folder.

Finally, in the navigation pane, right click your contact folder and select 'Properties'
In the section 'When posting to this folder use' you should find your new form in teh drop down list - set your newform as the default form.

Now when you create new contacts in that folder - they should automatically use your new form.
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