Solved

Create a multi-selection field on custom Outlook Contact

Posted on 2011-09-19
2
274 Views
Last Modified: 2012-05-12
Is it possible to create a multi-selected field in Outlook Contact such that the listed of value will be saved under a custom-defined field ?

Thanks
0
Comment
Question by:AXISHK
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
2 Comments
 
LVL 11

Accepted Solution

by:
DavidT543 earned 500 total points
ID: 36565210
Yes - you can. Multi-select fields are called 'keywords' fields in Microsoft Outlook language.

To create one in a list view on a folder - simply right click the field headers in the view (where it says fullname, company, etc) and select field chooser.
Select 'New'
Give your field a name and select type: 'Keywords'.
Press OK and your field will appear in the list.
Drag your field to the folder view and you are done.

If you want to add it to a contact form...
First you need to enable developer tabs.
Then create a new contact and on the developer tab select 'Design this form'
Select field chooser and change it from 'frequently used fields' to 'User defined fields in folder'
Drag your new field onto the form.
It will show as an ordinary text box.
Delete the text box and select 'Control Toolbox'
Find the listbox and drag one onto the form.
Right click your new list box and select properties
On the value tab - select 'choose field' and find your field under 'User defined fields in folder'
In the possible values field - set the values you want to select from, separated by semi colon ;

You are nearly done now.
You need to save a copy of your new form, then publish it to the folder so that it can be used for contacts, then if you want - change the default form so that all new contacts use the new form.

Select File/ Save as   and save a copy of your form with type .oft. This is a saved form - in case you need to get back to it later.
Now select Publish / Publish Form As  
Give your form a name, and publish it to the contact folder your contacts will be stored in (personal or public folder) . You will need to be an owner of the folder if it is a public folder.

Finally, in the navigation pane, right click your contact folder and select 'Properties'
In the section 'When posting to this folder use' you should find your new form in teh drop down list - set your newform as the default form.

Now when you create new contacts in that folder - they should automatically use your new form.
0
 

Author Closing Comment

by:AXISHK
ID: 36596756
Tks
0

Featured Post

MS Dynamics Made Instantly Simpler

Make Your Microsoft Dynamics Investment Count  & Drastically Decrease Training Time by Providing Intuitive Step-By-Step WalkThru Tutorials.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

MS Outlook is a world-class email client application that is mainly used for e-communication globally.  In this article, we will discuss the basic idea about MS Outlook, its advanced features, and types of MS Outlook File formats.
Mailbox Overload?
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …
There are cases when e.g. an IT administrator wants to have full access and view into selected mailboxes on Exchange server, directly from his own email account in Outlook or Outlook Web Access. This proves useful when for example administrator want…

696 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question