Adding conditional signatures in Outlook 2010
Hi! I'm using Outlook 2010 (no Exchange) and have a couple default signatures that I use all the time. One is much longer than the other and is supposed to be the default for outgoing emails (policy). However, it's very lengthy and when sending reply after reply to the same person, I see no reason to have the full sig in there more than once. I haven't been able to find a way to easily change it "conditionally"- I can either set Outlook up with NO sig and insert it each time (not realistic) or delete the extra text (also not realistic) each time.
What I would love to be able to do is set it up so that when I see an email I want to reply to I can click a button and have it open the message to "reply" and insert a specific signature. I thought maybe this could be a "Quick Step" but if so, I can't find a way to do it there.
Am I missing something simple or is there no way to do this?
What I would love to be able to do is set it up so that when I see an email I want to reply to I can click a button and have it open the message to "reply" and insert a specific signature. I thought maybe this could be a "Quick Step" but if so, I can't find a way to do it there.
Am I missing something simple or is there no way to do this?
I think the author wants to include the signature on the reply one time, but if replying multiple times in the same thread, NOT include the signature after the first reply.
I think you could create a macro for that?
I think you could create a macro for that?
So like I said. Set the REPLY sig to be a very short one. You can set 2 dif Sigs. One for NEW and one for Replies.
If your replying, you can assume that the send knows who you rare, what your email address is, what company you work for.... Why have a huge sig for ANY Replies.
-------------- Reply Sig --------------
Regards
Neil....
If your replying, you can assume that the send knows who you rare, what your email address is, what company you work for.... Why have a huge sig for ANY Replies.
-------------- Reply Sig --------------
Regards
Neil....
ASKER
Neilsr: I do have the signatures already set up properly. I have a different one for new and for replies. That is not my problem... I want to be able to easily use the "shorter" signature with a one-button click (or macro keystroke) for CERTAIN replies. ALSO, as to your 2nd comment - my company requires that when a user contacts us for support, we reply with SPECIFIC TEXT (2 paragraphs) telling them where they can get "software training". I don't want this going out to a user five times in one day. I think once is sufficient..
Busymama: you're correct; that is what I am looking for. Possibly just too much brain mud today, but I am not coming up with a macro that works. I could insert a sig with a macro but since it's only about 20% of the time that I want to use the shorter one, and i send ~100 emails a day, I don't want to have to create a macro to run in EACH email (I will forget to run it) so I have to have the "default reply email" set up - which means I would need to have a macro *delete* the sig that is auto-inserted and then insert the one I want. Perhaps you see a solution I'm not seeing?
Busymama: you're correct; that is what I am looking for. Possibly just too much brain mud today, but I am not coming up with a macro that works. I could insert a sig with a macro but since it's only about 20% of the time that I want to use the shorter one, and i send ~100 emails a day, I don't want to have to create a macro to run in EACH email (I will forget to run it) so I have to have the "default reply email" set up - which means I would need to have a macro *delete* the sig that is auto-inserted and then insert the one I want. Perhaps you see a solution I'm not seeing?
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BusyMama - THANK YOU!!!
It works as-is and I can easily tweak it to pull in what I want... YEA! This will save me a bunch of time!!
It works as-is and I can easily tweak it to pull in what I want... YEA! This will save me a bunch of time!!
You can define a Sig you NEW emails and a SIG for replies in the sig editor...
Also When sending an email if you rright glick in the sig you can select of of your other sigs instead.