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Scan & Retrieve Documents Software

Posted on 2011-09-21
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Last Modified: 2012-05-12
Hi people,
 
Wondering if you have a suggestion for software that can help you organize your your paper (Scan them into .Pdf and Index them)

Thanks
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Question by:New_Alex
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by:Joe Winograd, EE MVE
ID: 36573808
Hi Alex,

I've been using PaperPort for more than 15 years:

http://www.nuance.com/for-individuals/by-product/paperport/index.htm

The latest version is PP14, which just came out on 2-Aug. The main enhancement is cloud support, which you probably don't need. The new version is fairly expensive, but you can get the previous version, which is 12 (yes, they were superstitious and skipped 13), as a download at Newegg for $39.99:

http://www.newegg.com/Product/Product.aspx?Item=N82E168168677800SF

It can automatically make PDF Searchable Image files, meaning that it automatically invokes built-in OCR to create a layer of text (searchable!) which resides in the PDF file along with the scanned image. You can then search it with the All-in-One Search that is built into PaperPort or with any search engine that can index PDFs with text, such as dtSearch (not free), Google Desktop Search (free), X1 (not free), or Windows Search 4 (free). The built-in OCR has excellent accuracy, as it is based on Nuance's well-regarded OmniPage OCR product.

Btw, the Newegg download is likely to be 12.0. Do not install that. Instead, read my EE article on how to upgrade to 12.1 (free!):

http://www.experts-exchange.com/Web_Development/Document_Imaging/A_6537-PaperPort-Upgrade-How-to-download-and-install-updated-versions-of-PaperPort-11-and-12.html

As a disclaimer, I want to emphasize that I have no affiliation with this company and no financial interest in it whatsoever. I am simply a happy user/customer. Regards, Joe

Regards, Joe
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Expert Comment

by:VirtualScan
ID: 36579721
Hi Alex,

As Joe mentioned Paperport is a great program. If you want a free program that can scan and organize documents including putting them in PDF format try InfoScan - http://www.ocrsolutions.com/Software/InfoScanSetupLite.exe Not as robust but free.

Regards,

Eyal
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Accepted Solution

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New_Alex earned 0 total points
ID: 36705635
Hi. I bough "Taggtool" which organizes in tags. All other suggestions are bulky and crapy
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Author Closing Comment

by:New_Alex
ID: 36895925
The solution doesn't actually scan but at least it organizes based on tags

PaperPort is a huge bulky and crappy batch of runtimes, virtual machines and crapwear that messes every aspects of your PC. In most setups it wouldn't even start !!!

Therefore, in the lack of a deccent answer, I am rewarding my self
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by:New_Alex
ID: 36706419
PaperPort is a huge bulky and crappy batch of runtimes, virtual machines and crapwear that messes every aspects of your PC. In most setups it wouldn't even start !!!

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Expert Comment

by:Joe Winograd, EE MVE
ID: 36710649
Alex's comment about PaperPort is complete nonsense. Not a single aspect of the comment is true. It is not "huge bulky" – it is reasonably sized for all that it does. It is not "runtimes" – it is a complete, self-contained solution. It has nothing whatsoever to do with "virtual machines". I won't even address the disparaging "crapwear" comment, but I will say that "messes every aspects of your PC" is not true. The most nonsensical comment of all is "In most setups it wouldn't even start !!!" This is clearly not the case. I've been using it for more than 15 years. It has started, and worked well, in every setup I've ever used it in, including Win95, Win98, Win2K, WinXP, and my latest, 64-bit W7. Sure, there are reports of problems in some setups, like many robust software packages, but to say that "it wouldn't even start" in "most setups" is ridiculous. All-in-all, his comments show that he doesn't know a thing about the product. Regards, Joe
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by:VirtualScan
ID: 36710773
I have to agree with Joe on this one. Alex has not brought up a specific issue and seems to be using this forum to vent his frustrations. Our community is happy to assist but unprofessional and unsubstantiated comments have no place on Experts-Exchange. We come here to learn and educate each other, not to belittle others comments and software.  
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