Using Outlook VBA to Automatically BCC Emails

Posted on 2011-09-21
Last Modified: 2012-05-12
I am trying to use a variant of this widely available VBA code to automatically BCC  all email sent from Outlook 2007 to 2 email address.  

 Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
'This version is suitable for Outlook 2003 or later. It uses Outlook objects exclusively and
'includes error handling to avoid problems with an invalid Bcc address.
'Place this VBA code in the built-in ThisOutlookSession module

    Dim objRecip As Recipient
    Dim strMsg As String
    Dim res As Integer
    Dim strBcc As String
    On Error Resume Next
    ' #### USER OPTIONS ####
    ' address for Bcc -- must be SMTP address or resolvable
    ' to a name in the address book
    strBcc = ""
    Set objRecip = Item.Recipients.Add(strBcc)
    objRecip.Type = olBCC
    strBcc = ""
    Set objRecip = Item.Recipients.Add(strBcc)
    objRecip.Type = olBCC
    If Not objRecip.Resolve Then
        strMsg = "Could not resolve the Bcc recipient. " & _
                 "Do you want still to send the message?"
        res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _
                "Could Not Resolve Bcc Recipient")
        If res = vbNo Then
            Cancel = True
        End If
    End If
    Set objRecip = Nothing
End Sub

Open in new window

When I send the email I immediately receive the following report into my inbox

Your message did not reach some or all of the intended recipients.

      Subject:      Subject Here
      Sent:      21/09/2011 10:23

The following recipient(s) cannot be reached:

Yet the email addresses are all valid and the emails are being delivered,  and the report lists no email addresses.

How do I prevent this report being triggered, why am I receiving it.

Is it a bug in my code or something else? When I only use one email address for BCC it works perfectly.
 When the BCC field is filled in manually, everything works properly and I get no errors or reports.  This suggests to me that there may be a problem with the code.
Question by:weegiraffe
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
LVL 76

Accepted Solution

David Lee earned 500 total points
ID: 36590807
Hi, weegiraffe.

I don't see any errors in the code.  That said, the code is only resolving the second BCC address.  The fact that the first address isn't resolved could be causing the problem.  I've modified the code to include modifying the way it words so all of the BCC addresses are resolved, if any of them are unresolved the user is offered the chance to cancel the message, and you can now add more BCC addressees without having to write more code.
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
    'On the next line edit the list of address to BCC to'
    Const BCC_RECIPIENTS = ","
    Dim objRecip As Recipient, arrRecipients As Variant, varRecipient As Variant
    On Error Resume Next
    arrRecipients = Split(BCC_RECIPIENTS, ",")
    For Each varRecipient In arrRecipients
        Set objRecip = Item.Recipients.Add(varRecipient)
        objRecip.Type = olBCC
        If Not objRecip.Resolve Then
            If MsgBox("Could not resolve the Bcc recipient. Do you want still to send the message?", vbYesNo + vbDefaultButton1, "Could Not Resolve Bcc Recipient") = vbNo Then
                Cancel = True
                Exit For
            End If
        End If
    On Error GoTo 0
    Set objRecip = Nothing
End Sub

Open in new window


Author Comment

ID: 36713115
Thank you BlueDevilFan.  That code works.
LVL 76

Expert Comment

by:David Lee
ID: 36714125
You're welcome.  Glad I could help.

Featured Post

Prepare for your VMware VCP6-DCV exam.

Josh Coen and Jason Langer have prepared the latest edition of VCP study guide. Both authors have been working in the IT field for more than a decade, and both hold VMware certifications. This 163-page guide covers all 10 of the exam blueprint sections.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article describes how to use a set of graphical playing cards to create a Draw Poker game in Excel or VB6.
If you troubleshoot Outlook for clients, you may want to know a bit more about the OST file before doing your next job. IMAP can cause a lot of drama if removed in the accounts without backing up.
Get people started with the process of using Access VBA to control Excel using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Excel. Using automation, an Access application can laun…
This lesson covers basic error handling code in Microsoft Excel using VBA. This is the first lesson in a 3-part series that uses code to loop through an Excel spreadsheet in VBA and then fix errors, taking advantage of error handling code. This l…

636 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question