Solved

Excel 2007 upgrade with external links

Posted on 2011-09-21
5
212 Views
Last Modified: 2012-06-21
Our accounting group is on office 2003 and we are planning to upgrade to Office 2007.  The problem that we are foreseeing is that they have a lot of excel spreadsheets with external links.  Some of the master copies have external links and the external  links are linked to other external links.  If we upgrade the master workbooks to 2007, what would happen to the external links (and those linked to them)?  I've read the following article (http://support.microsoft.com/kb/925893) but it says it willl prompt to update the links.  What does that mean?  Does it upgrade the excel spreadsheets to 2007 or do the documents stay in 2003 but just reflect to the new master workbook that is in 2007.  Then what happens when I upgrade the external workbooks to 2007?    Thanks for working on this one.
MIke
0
Comment
Question by:mike1023
  • 3
  • 2
5 Comments
 
LVL 90

Expert Comment

by:John Hurst
Comment Utility
>>> but it says it willl prompt to update the links.  What does that mean? <--- Just as it says - it will update links

>>> Does it upgrade the excel spreadsheets to 2007 or do the documents stay in 2003 <--- This is your choice. The default is to upgrade the spreadsheet, but you can change this and that is independent of links.

>>> but just reflect to the new master workbook that is in 2007.  Then what happens when I upgrade the external workbooks to 2007?  <--- You just need be careful that features are not used in the master that are not backward compatible with V2003.

I am using Excel V2010 with sheets with external links elsewhere on the server and I have no difficulties with this. I still use the old format for overall compatability. ... Thinkpads_User
0
 

Author Comment

by:mike1023
Comment Utility
Ok thanks for the reply, it looks like the best solution would be to upgrade all the excel documents to 2007 then open the master documents and update the external links.  Since none of the documents have been opend before in 2007, we won't have any issues with using backward compatiable features that won't work.  One concern that I may have is, since the external links are now formated to .xlsx, will updating the links in the master work?  
0
 
LVL 90

Accepted Solution

by:
John Hurst earned 500 total points
Comment Utility
>>> One concern that I may have is, since the external links are now formated to .xlsx, will updating the links in the master work?  

It depends. If the master links were in the older format, they are upward compatible to any new version in any instance I have tried. No difficulty with this.

If the master links are now in xlxs format and you try to update from xls format (Excel 2003 or earlier), you would have to test. Make sure earlier versions of Excel have the compatability pack installed.

Now to the last question directly, it should work. If your new sheet is in xlxs format and you are getting a link to/from a master in earlier version, it should work. You need to test your specific circumstance, but in general, this all works for me.  ... Thinkpads_User
0
 

Author Comment

by:mike1023
Comment Utility
Ok thanks for the response.
0
 
LVL 90

Expert Comment

by:John Hurst
Comment Utility
You are most welcome and I was pleased to assist. I have this all working, so good luck with your links as well.
... Thinkpads_User
0

Featured Post

Highfive Gives IT Their Time Back

Highfive is so simple that setting up every meeting room takes just minutes and every employee will be able to start or join a call from any room with ease. Never be called into a meeting just to get it started again. This is how video conferencing should work!

Join & Write a Comment

INDEX and MATCH can be used to great effect to replace HLOOKUP and VLOOKUP as it does not have the limitation of needing the data to be sorted so that the reference value is in the first column or row. It also has the ability to perform a bi-directi…
Convert between Excel file formats (.XLS, .XLSX, .XLSM) with/without macro option David Miller (dlmille) Intro Over this past Fall, I've had the opportunity to see several similar requests and have developed a couple related solutions associate…
The viewer will learn how to create two correlated normally distributed random variables in Excel, use a normal distribution to simulate the return on different levels of investment in each of the two funds over a period of ten years, and, create a …
This Micro Tutorial will demonstrate how to use a scrolling table in Microsoft Excel using the INDEX function.

744 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

17 Experts available now in Live!

Get 1:1 Help Now