Outlokk Calendar features

Posted on 2011-09-21
Medium Priority
Last Modified: 2012-05-12
I have a customer with Exchange 2010 and Outlook 2010. He wants to share his calendar, but instead of specific appointments, he wants the calendar to show the blocks of time that he is unavailable.Of course he wants his Outlook calendar to show the appointments. Is this possible? If so, can someome please point me in the right direction.


Question by:cwconley
  • 2
  • 2
LVL 37

Expert Comment

by:Neil Russell
ID: 36577187
You mean he ONLY wants the others to see his free/busy status and NOT any details?

LVL 37

Accepted Solution

Neil Russell earned 2000 total points
ID: 36577206
To share your calendar:
1. Navigate to your Calendar. On the Home Tab and in the Share Group, click on the Share Calendar button.

2. You will now see a Sharing Invitation window where you need to:

Add a colleague to the To.. field by clicking the To… button or entering the name manually.  

Set the viewing level by choosing an option in the Details drop down box.

Availability only

 Times will be shown as "Free", "Busy", "Tentative" or "Out of Office"
Limited details

 Displays the availability and subjects of Calendar items only. (Users will not be able to open or view further details of a Calendar activity)
Full details
Displays the availability and full details of Calendar items. (Except items you have marked as Private)

Author Comment

ID: 36577213
Yes, that's right.

Author Closing Comment

ID: 36577232
Thanks again.

Expert Comment

ID: 36577235
If I'm understanding the question correctly - this feature is already available (i.e. Free/busy status as Neilsr has described it).

Typically this information is available when someone (in the same Exchange environment) tries to schedule a meeting with him - it will show what times are available or not available)

Outlook 2010 also allows the grouping of calendars under calendar view (e.g. to facilitate team meetings). This allows at a glance view of free time of multiple people at once.

Featured Post

Easily manage email signatures in Office 365

Managing email signatures in Office 365 can be a challenging task if you don't have the right tool. CodeTwo Email Signatures for Office 365 will help you implement a unified email signature look, no matter what email client is used by users. Test it for free!

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

Join & Write a Comment

Check out the easy way to Export Thunderbird to MS Outlook. It can be done effectively by using manual method and if you are not much into coding then you can definitely try the third party tool for the conversion.
After a recent Outlook migration from a 2007 to 2010 environment, some issues with Distribution List owners were realized. In this article, I explain how that was rectified.
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …
Watch the video to know the simple way to remove or recover or reset lost or forgotten passwords of Outlook PST file. With Kernel Outlook Password Recovery tool such operation is very easy to perform. It is a freeware with limitation to use with 500…

619 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question