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Share search folders in outlook 2010

Posted on 2011-09-22
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Last Modified: 2012-05-12
Currently we are using Outlook 2003.

With VBA we have created a system in which every received and send email is tagged with a relations number in its subject.
eg.: " (1234) Blablabla subject"

Basicly the searchfolders search for all email containing (1234) in the subject.
A very simpel, good and easy way to see all send and received emails from or to 1 relation.
This could be done either on the local mailbox or somebody elses mailbox.

Now the new machines run Outlook 2010. Which looks totally different but feels actually pretty good after a while.
There is only one big problem.
It seems like i can not acces other peoples searchfolders anymore, i can only acces my own search folders.
I've read somewhere that MS have disabled this for 'security' reasons?

Anyway i am wondering is there a way i can force Outlook 2010 to show me the other mailboxes searchfolders?


Regards,
24C
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Question by:24Carat
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Expert Comment

by:apache09
ID: 36596615
The Only way you can access search folders in Outlook 2010 is by adding the Mailbox to your Outlook Account as an Additional Mailbox

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Author Comment

by:24Carat
ID: 36916016
Hi Apache 09,

Sorry for the late reply.

It works like that,

but it makes it unpossible to 'send on behalf of'

and anybody who has it, will have full control of the mailbox
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Accepted Solution

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apache09 earned 500 total points
ID: 36920788
Thats correct.

Its really the only way to "Share" Search Folders

Of course unless you used Public Folders
I beleive you can add Search folders to these

However, didnt think it would suit your situation
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Author Comment

by:24Carat
ID: 36954491
Dear Apache,

thank you for your comment. I've applied it for the outlook installed on the managers desks (they can have 'full control')
However other people can not have full control. Therefore I am considering uninstalling outlook 2010 and reinstalling 2003. But we prefer not to ..

Our office is at this point quit dependant on the search folders but we can not give everybody full control on other mailboxes.

I've been trying to look for a third party plugin for Outlook 2010 to help us organize our emails. But couldn't find anything usefull at first hand.

Do you know by any chance a third party 'plugin' that can do simular job?

The idea is all communication about a 'case' to or from 'whoever is involved' should be listed chronologicly, now it is done searching a subject in the 'parent' folder.


Best regards,
24Carat

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Author Closing Comment

by:24Carat
ID: 37138642
Reinstalled 2003 on some platforms
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