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Unprotecting a word document, making a change to page setup then protecitng document without breaking functionality.

Posted on 2011-09-22
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Last Modified: 2012-05-12
I need to change the page setup on a protected word document.
I would like to change paper tray selection for printer properties, save the document and protect it again.
The purpose of this exercise is to get the document to print from a specific tray by default.
I have an issue in that once I make the change, save and protect the document; I cannot access the drop down boxes within the document.
How do I make the change in page setup without breaking functionality?
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Question by:stevenvel
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Accepted Solution

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teylyn earned 500 total points
ID: 36584875
Hello,

what steps are you taking to protect the document? It sounds as if you want to protect a form, so only the form fields can be edited. Click Tools > Protect Document, select the tick box for Editing restrictions and make sure to select "Filling in forms". Then click the button at the bottom of the pane.

See screenshot.

cheers, teylyn
23-09-2011-3-29-24-p.m..png
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Author Comment

by:stevenvel
ID: 36584916
Hi,
Thank you.
I just click on tools > unprotect, make change then click on tools > protect but the drop down/selection boxes stop working.
When I select a drop down filed it opens a window for editing/configuring the drop down options.
One computer uses word 2002 and the other 2003.
We could probably manage even without protecting document after changes but as soon as the document is unprotected we lose the drop down boxes.
I hope this makes sense?
I don't have constant access to the affected computers so I will try your suggestion asap.
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Expert Comment

by:teylyn
ID: 36584994
If you see a configuration dialog for the drop down field, then the form is not protected. Got through the steps I described above. When you click Tools > Protect then the Protection panel opens on the right. This alone does not protect the document. You also need to check the settings and click the button at the bottom of the panel.

Another way to achieve the same thing is to show the Forms Toolbar. It has a button to lock and unlock forms.


23-09-2011-4-16-02-p.m..png
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Author Comment

by:stevenvel
ID: 36585015
Thanks for clarifying a very important point - protecting the document requires check/click on "filling in forms"
I hope this works - I will try asap and report back.
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Author Comment

by:stevenvel
ID: 36713958
Hi Teylin,

Your advice about placing a tick on form/protecing forms was successful!

Thanks you very much!
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Author Closing Comment

by:stevenvel
ID: 36713961
Thank you
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