[2 days left] What’s wrong with your cloud strategy? Learn why multicloud solutions matter with Nimble Storage.Register Now


Create D/B records that are entered from files saved in directories

Posted on 2011-09-24
Medium Priority
Last Modified: 2012-05-12

I have files which are delivered through DropBox to my file server, what I'd like to do it when a file is 'dropped', something scans the directories, finds the latest saved file, enters a record in the DB which points to this file.

Is this possible? The naming convention of all the files is the same so the format won't change, the directory it resides in though is the differentiator.

So, the filename is like this:


the length of each part won't change, so the first part IMG00001 will always be IMG003432 for example, the format will never change.

The directories are similar:


the second and third part of the structure will never change from a 2 digit/5 digit structure, the last part could be 2-4 alphanumerics.

I know this is probably impossible but thought I'd ask the question anyway!!

Any help would be much appreciated.



Question by:kenuk110
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2

Expert Comment

ID: 36593869
Very little is impossible,
what approx number of folders and files need to be catered for?

Accepted Solution

nrbreen earned 2000 total points
ID: 36594039
The following VBscript will scan all folders under the nominated TopFolder,
locate any JPG file, and add the folderpath, filename, and added-date-time  to a DB table.
It can be run either from the server, or from another machine that can access the folders.
An ODBC DSN must be setup to point to your DB, and you must create an appropriate table.
The script can be run at regular intervals via Windows Scheduler.
You can test it by running from a command prompt, after changing highlighted values to suit your setup.

' Create a windows scheduler entry to run the script as often as required
' cscript -nologo PATH_WHERE_SCRIPT_STORED\jpgs_to_db.vbs

option explicit

dim TopFolder, MyDSN, MyTablename
dim FSO, ADO
 TopFolder="X:\photos"     ' <<---- change to suit your server
 MyDSN="mydbdsn"                   ' <<--- an ODBC DSN that points to your DB
 MyTablename="jpg_files"        ' <<--- change to suit your tablename
    ' create table  jpg_files(path varchar(50), name varchar(30), add_date datetime)
    ' then  in   sub processFile   change column-name references if necessary to suit

 Set FSO = CreateObject("Scripting.FileSystemObject")   
 Set ADO = CreateObject("ADODB.Connection")             
 ADO.ConnectionString= "DSN=" & MyDSN & ";"

 ScanFolder topfolder
sub ScanFolder(path)
Dim folder, subFolders, fldr, subfiles, fil
  print "Fold: " & path
  Set folder = fso.GetFolder(path)

  set subfiles  = folder.files
  For Each fil in subfiles
    processFile path, fil

    ' --- process subfolders of current folder
  Set subFolders = folder.SubFolders
  For Each fldr in subFolders     
       call scanfolder(fldr)

End sub

sub processFile(path, fil)
Dim f, f1, fc, sql
  print "File: " & fil & "    Path: " & path & "    name: " & fil.name
  if right(lcase(fil),4)<>".jpg" then exit sub      '  a simple filter for JPGs only
                    ' --- change references to columns  path, name, add_date   to suit your table
  sql="select count(*) from " & MyTablename & " where path='" & path & "' and name='" & fil.name & "'"
  if getSql(sql)=0 then     ' add record
    sql = "insert into " & MyTablename & " (path, name, add_date) values('" & path & "', '" & fil.name & "', getdate() )"
  end if  
End sub

function getSql(sql)
dim recset
  Set recset = ADO.execute(sql)
  If not recset.EOF Then getSql=recset(0)
end function
sub print(s)
  wscript.echo s
end sub

Open in new window


Author Comment

ID: 36594473
Thank you nrbreen!

Let me try this on my system, I really appreciate it, I'm not a programmer and haven't also used VB, the limited stuff I have done has been on C Sharp but let me change the parts you have suggested.

Really appreciate it.



Author Comment

ID: 36595198
Hi nrbreen,

Right, I have gone through the file, it all came in in one long string so I had to press enter a load of times, hence taking a little time to get back to you!

It all seems to be trying to do what it should but I have an issue where it requires the username and password for our SQL Server. Is there a way to add this information to the connection string as the message I get back is:

Login failed for user''.

Any ideas?

Author Comment

ID: 36595235
Hi again,

It works!!! I found the additional info on the net so added it and it works like a dream!

I really appreciate your help on this.

Best Regards,


Featured Post

Learn how to optimize MySQL for your business need

With the increasing importance of apps & networks in both business & personal interconnections, perfor. has become one of the key metrics of successful communication. This ebook is a hands-on business-case-driven guide to understanding MySQL query parameter tuning & database perf

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Ever needed a SQL 2008 Database replicated/mirrored/log shipped on another server but you can't take the downtime inflicted by initial snapshot or disconnect while T-logs are restored or mirror applied? You can use SQL Server Initialize from Backup…
In part one, we reviewed the prerequisites required for installing SQL Server vNext. In this part we will explore how to install Microsoft's SQL Server on Ubuntu 16.04.
Via a live example, show how to extract insert data into a SQL Server database table using the Import/Export option and Bulk Insert.
Viewers will learn how to use the SELECT statement in SQL to return specific rows and columns, with various degrees of sorting and limits in place.

649 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question