Prevent an Outlook Inbox subfolder from expanding on its own repeatedly throughout the day
Posted on 2011-09-26
Is there a way to prevent an inbox subfolder in Outlook (2010) from expanding every time an incoming e-mail message goes into one of its subfolders?
As I suppose is the case with many people, I receive a number of e-mail messages each month which are generated automatically as recurrent or repeat messages from the sender. For example, two separate e-mail reports arrive each day which are related to my business checking account. Other examples include Google news alerts, daily reports from authorize.net, weekly or monthly newsletters to which I have subscribed, etc. In all, between business and personal messages, I have 16 different categories coming in recurrently.
To manage this, I created a subfolder under my inbox entitled Recurrent Emails and then 16 different subfolders (each for one of the categories), under the Recurrent Emails folder. Next I set up rules to automatically move the recurrent emails, as soon as they arrive, into their appropriate subfolders. This allows me to keep the excess clutter out of my inbox and also have all of the recurrent correspondence in a particular category stored in a specific place where I can easily access it as needed. (By the way, if there is a better or simpler way to manage recurrent e-mail messages, I would be delighted to hear about it.)
The one problem I would like to fix is that every time an e-mail message arrives and is distributed to one of the subfolders according to the applicable rule, it causes the Recurrent Emails folder to expand thus revealing all 16 subfolders.
My desire is to have the Recurrent Emails folder stay in its collapsed state all of the time except when I purposely expand it to look in one of the subfolders. As it is, the Recurrent Emails folder repeatedly expands throughout the day causing other more important folders, which I do want to be able to see all the time, to slide down below the lower border of the Outlook window and out of view.