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Prevent an Outlook Inbox subfolder from expanding on its own repeatedly throughout the day

Posted on 2011-09-26
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Last Modified: 2012-06-27
Hello,

Is there a way to prevent an inbox subfolder in Outlook (2010) from expanding every time an incoming e-mail message goes into one of its subfolders?

As I suppose is the case with many people, I receive a number of e-mail messages each month which are generated automatically as recurrent or repeat messages from the sender.  For example, two separate e-mail reports arrive each day which are related to my business checking account.  Other examples include Google news alerts, daily reports from authorize.net, weekly or monthly newsletters to which I have subscribed, etc.  In all, between business and personal messages, I have 16 different categories coming in recurrently.

To manage this, I created a subfolder under my inbox entitled Recurrent Emails and then 16 different subfolders (each for one of the categories), under the Recurrent Emails folder.  Next I set up rules to automatically move the recurrent emails, as soon as they arrive, into their appropriate subfolders.  This allows me to keep the excess clutter out of my inbox and also have all of the recurrent correspondence in a particular category stored in a specific place where I can easily access it as needed.  (By the way, if there is a better or simpler way to manage recurrent e-mail messages, I would be delighted to hear about it.)

The one problem I would like to fix is that every time an e-mail message arrives and is distributed to one of the subfolders according to the applicable rule, it causes the Recurrent Emails folder to expand thus revealing all 16 subfolders.

My desire is to have the Recurrent Emails folder stay in its collapsed state all of the time except when I purposely expand it to look in one of the subfolders.  As it is, the Recurrent Emails folder repeatedly expands throughout the day causing other more important folders, which I do want to be able to see all the time, to slide down below the lower border of the Outlook window and out of view.

Thanks
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Question by:Steve_Brady
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by:Mohammed Rahman
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Hi Steve,
To replicate the issue, I created a folder by the name TEST under Inbox and sub folders 1,2,... under the folder TEST. Created rules to automatically move mails to subfolders 1,2,... as they arrive.

The mails landed in the respective subfolders and to my surprise, the TEST folder never expand.

** Have done this at work (Office 2007). Will go home and check this outlook behaviour in Outlook 2010. I hope you will get the answer before I reach home :)
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by:Steve_Brady
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Thanks for the response mody.

>>mody2579:
...to my surprise, the TEST folder never expand.


          "Very interesting."*

I will be curious to learn what happens in your Office 2010.  However, as of now:

          "I know nothing! Nothing!"**



If you are familiar with *Arte Johnson (R&M Laugh-In) and/or **Sgt. Schultz, those two statements may evoke some pleasant memories.  :)
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by:Mohammed Rahman
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Outlook 2010 is kinda weird... :( It' behaving same as yours .... Its expanding the folders. :(
Will try to find a solution / workaround to force Outlook 2010 not expand the folders.

Not familier with Arte Johnson and Sgt. Schultz :(
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Mohammed Rahman earned 500 total points
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I was thinking of this and got an idea that may be of help as a work around.

You can rename the folder "Recurrent Emails" to "ZZ Recurrent Emails"
This will move the folder and all its 16 subfolders to the bottom. As in when the mails arrive and are moved to any of the 16 folders, it may not cause trouble to you as the folder expansion will be happening at the bottom. It will not disturb the inbox view layout everytime a mail comes in to those folders.

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