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script to prevent blank report from generating

Posted on 2011-09-26
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Last Modified: 2012-05-12
I have attached an example of the database.  I need to prevent a blank file from being generate if there is not a record that meets the specified criteria in the query (qryRPT1).  See the script below that generates the report.

Private Sub Command3_Click()
Dim dbs As Database
Dim rst As DAO.Recordset
Dim strReportName, strFileName As String
Dim strSQL As String
Dim rpt As Report

'On Error GoTo ProcError

strReportName = "rptMasterReport921"
strSQL = "SELECT tblProviderAccount.[Reference], tluFundsImport.DraftDate " _
    & "FROM tblProviderAccount INNER JOIN tluFundsImport ON tblProviderAccount.ProvID = tluFundsImport.ProvID " _
    & "GROUP BY tblProviderAccount.[Reference], tluFundsImport.DraftDate "

strSQL = strSQL & "ORDER BY tblProviderAccount.[Reference];"

'strSQL = "SELECT tluFundsImport.ProvID, tblProviderAccount.ProviderName, " _
'                        & "tluFundsImport.DraftDate " _
'            & "FROM tblProviderAccount INNER JOIN tluFundsImport " _
'            & "ON tblProviderAccount.ProvID = tluFundsImport.ProvID " _
'            & "GROUP BY tluFundsImport.ProvID, tblProviderAccount.ProviderName, " _
'                            & "tluFundsImport.DraftDate;"
Debug.Print strSQL
Set dbs = CurrentDb
Set rst = dbs.OpenRecordset(strSQL, dbOpenDynaset)
rst.MoveFirst
'rst.MoveLast
'rst.MoveFirst
'MsgBox rst.RecordCount
Do While Not rst.EOF
        strFileName = "C:\Users\Eipc\Desktop\" _
                    & rst![Reference] & " " & "(Plan 92) " & Format(rst!DraftDate, "mm_dd_yyyy") & ".pdf"
        Debug.Print strFileName
        StrFilter = "[ReferenceNum] = '" & rst![Reference] & "'"
        DoCmd.OpenReport strReportName, acViewPreview, "qryRPT1", StrFilter, acHidden
        DoCmd.OutputTo acOutputReport, strReportName, acFormatPDF, strFileName
        DoCmd.Close acReport, strReportName
       
        rst.MoveNext
Loop

ProcExit:
    If Not rst Is Nothing Then
        rst.Close
        Set rst = Nothing
    End If
    Exit Sub
ProcError:
    MsgBox Err.Number & vbCrLf & Err.Description, vbOKOnly, "Error exporting file"
    Debug.Print "Error exporting file", Err.Number, Err.Description
    Resume ProcExit

End Sub
Test-EFT-08-24-11--5-New-2.accdb
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Question by:Delores_C
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2 Comments
 
LVL 120

Accepted Solution

by:
Rey Obrero (Capricorn1) earned 500 total points
ID: 36633665

try this revision


Do While Not rst.EOF
        strFileName = "C:\Users\Eipc\Desktop\" _
                    & rst![Reference] & " " & "(Plan 92) " & Format(rst!DraftDate, "mm_dd_yyyy") & ".pdf"
        Debug.Print strFileName
        StrFilter = "[ReferenceNum] = '" & rst![Reference] & "'"
       
        If DCount("*", "qryRPT1", StrFilter) > 0 Then   ' Add this line
       
        DoCmd.OpenReport strReportName, acViewPreview, "qryRPT1", StrFilter, acHidden
        DoCmd.OutputTo acOutputReport, strReportName, acFormatPDF, strFileName
        DoCmd.Close acReport, strReportName
       
        End If        'Add this
       
        rst.MoveNext
Loop
0
 

Author Closing Comment

by:Delores_C
ID: 36645084
works great!
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