Solved

Update mail merge source in Word 2007

Posted on 2011-09-26
2
224 Views
Last Modified: 2012-05-12
I recently moved from Windows XP to Win7, and simultaneously from Office XP to Office 2007. Because I've changed the Windows version, all my files are now in a different location, which breaks all of my mail merge documents (since the source location is a fully-qualified path, rather than relative).

When I open a mail merge document (.doc, FWIW), I get the error message that the source document (an Excel .xls spreadsheet) can't be found ("not a valid path," since the prior folder location no longer exists). I can specify the new location, and the merge works correctly. But it isn't saved; indeed, I get an error message asking for the source even while I'm saving the merge document, and then when I reopen, it starts all over again.

I don't want to remove the source from the mail merge document, because then I'll lose all the merge formatting, some of which is rather complex (If/Then, etc.). How can I get the updated source location to be saved permanently?
0
Comment
Question by:ElrondCT
2 Comments
 
LVL 76

Accepted Solution

by:
GrahamSkan earned 500 total points
ID: 36708244
It isn't clear whether you save the main document after you have navigated to the current datasource. If not then do so.

You should be able to remove the source, e.g. by selecting 'Normal Word Document' in the 'Start Mail Merge' dropdown. The fields on your document won't disappear. You can then set it to 'Letters' and find the new datasource via 'Select Recipients', 'Use Existing List...'

Make a backup save if you are worried about losing the settings.
0
 
LVL 20

Author Comment

by:ElrondCT
ID: 36709771
Yes, of course I'm saving the main document after resetting the source. As I said in my second paragraph, "I get an error message asking for the source even while I'm saving the merge document."

But your method of removing and restoring the source worked correctly, and all the fields and settings seem to be normal. Thanks!
0

Featured Post

Networking for the Cloud Era

Join Microsoft and Riverbed for a discussion and demonstration of enhancements to SteelConnect:
-One-click orchestration and cloud connectivity in Azure environments
-Tight integration of SD-WAN and WAN optimization capabilities
-Scalability and resiliency equal to a data center

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

When creating Microsoft Word-based forms there may be a need to have a form field repeated throughout the whole document. For instance, with a company name, you may want this information repeated automatically throughout the document rather than man…
This is written from a 'VBA for MS Word' perspective, but I am sure it applies to most other MS Office components where VBA is used.  One thing that really bugs me is slow code, ESPECIALLY when it's mine!  In programming there are so many ways to…
Office 365 is currently available in five editions. Three of them are for business use: Office 365 Business Essentials, Office 365 Business, and Office 365 Business Premium. Two of them are for home/personal use: Office 365 Home and Office 365 Perso…
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

856 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question