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Need to create a form field within the Footer of a Word document

Posted on 2011-09-27
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Last Modified: 2012-05-12
I have created form fields within a Word document which are populated by Access VBA. I need to create a form field within the Footer of the document to display the company name on every page. While within the Footer, I am not able to access the Text Form Field option within Legacy Forms: From the Ribbon : Developer -  Controls - Legacy Tools - Legacy Forms.

Is there a way to get around this?
thanks.
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Question by:newbie46
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Expert Comment

by:GrahamSkan
ID: 36712688
If you have a Form field in the document body that will have that information, you could give it a style that isn't used elsewhere in the document, and then put a StyleRef field that references that style into the header.
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Author Comment

by:newbie46
ID: 36712728
GrahamSkan,
There is another form field within the document that will have the information needed in the form field within the footer.

Please explain how to create a StyleRef field. The internet mentions using Insert>AutoText , but I am not seeing that in Word 2007. What are your thoughts on using Insert - AutoText?
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Author Comment

by:newbie46
ID: 36712813
I have attached a sample of what I am trying to accomplish. Company Name is written to 2 different form fields within the document. I want to display Company Name in the Footer as well.
SampleTemplate.docx
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LVL 76

Accepted Solution

by:
GrahamSkan earned 2000 total points
ID: 36713195
I have created a new character style called Style1, set one of the fields to that style and put a StyleRef field for that style in the footer.
SampleTemplate.docx
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Author Comment

by:newbie46
ID: 36714108
GrahamSkan,
How do I unlock the Word doc that you attached so that I can see how you created the character style? Most of the Ribbon options are grayed out and cannot be selected.

thanks.
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Author Comment

by:newbie46
ID: 36714177
I figured out how to create the new character style and how to set a field to that style. I created a StyleRef field for that style in the Footer. It shows up perfectly on Page 1. How do I get it to appear on every page (in the footer)? When I add the field in the Footer to every page, the field contents get duplicated.
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Author Closing Comment

by:newbie46
ID: 36714195
I got it to work. Thanks!!
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