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Sychronizing Sharepoint Calendar

Posted on 2011-09-27
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Last Modified: 2012-05-12
I just took over a SBS 2008 network where the administrator had simply used his personal Exchange calendar as the group calendar by sharing it with everyone on the network.

To avoid the annoyance of being alerted every time someone makes a calendar entry or invitation, I created a new network account and assigned that "user's" calendar as the new group calendar before transferring all of  the entries. This is going well but I'd like to sync the new group calendar with a Sharepoint calendar.  I created a new Sharepoint calendar then linked it to you new user account "group" calendar in Outlook where I can drag and drop entries from one calendar to the other.  However, I'd like to be able to make new entries on either the new Sharepoint calendar or the new Exchange group calendar and have them auto sync.  

Is this possible?
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Question by:DesertDawg
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Expert Comment

by:apache09
ID: 36818500
This really depends on what versions of Office/Outlook and Sharepoint are being used

If you are using Outlook 2007/2010 with Sharepoint 2007
Two way syncs are not supported.

You could use a 3rd party Sync App by Code 2
http://www.codetwo.com/downloads/freeware/

I would shy away from this though as this is really clunky and has many pitfalls
Will be more frustrating than anything

Outlook 2010 and Sharepoint 2010 should Support this. Although, Ive not really seen it work consistantly yet.


As everyone should have access to the sharepoint site
A good work around for this is to Add the OWA Web Part to the Main Page
Open the Shared Account Calendar via this web aprt

This way everyone will be able to directly view the Exchange Shared Calendar via the Sharepoint Web part
without having to worry about Sync issues

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Author Comment

by:DesertDawg
ID: 36818633
I'm running Sharepoint 3.0 and Outlook 2007 on this network so, as you say, it may not be possible.

Can you give me more details about adding the OWA component to the Sharepoint page?

 
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apache09 earned 2000 total points
ID: 36818669
Actaully, its added to the users My Site.....
Dont think it would be hard to get it added to the Main Site page though. A bit of Googling can help.


So Going from the Main Sharepoint Site as a User.
In the Top Right Hand Corner, which shows the user logged in
Click on MY Site
Once a Site has loaded for the user
GO to Site Actions
Edit Page
Pick where you want the web part and choose Add Web Part
Then Scroll Down to OWA Web Parts
Add My Calendar
Once added, save and exit

Reload the Page

Go back to Site Actions
Edit Page

Find your My Calendar WebPart
Use the Edit Drop Down and Modify Shared Web Part

Enter your Exchange OWA Details
https://ExchangeServerName/exchange

Enter the Mailbox Name
i.e. SharedCalendar@ExchangeServer.com

Save / Exit

Now on the Site Page you will have a web part with logon screen

Enter the logon details for the Shared calendar


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