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pros & cons of creating Calendar in a Public Folder vs. mailbox without a user

Posted on 2011-09-28
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Last Modified: 2012-05-12
I've written a scheduling application in Access VBA that examines multiple users' FreeBusy information, then offers the application's user an appointment for the selected recipient at an available date/time, creates an appointment item and sends it to book the appointment.

Now I have a request to create two calendars that have only one appointment at at time on them, but they're not associated with a user. For appointments on these calendars, the day before the appointment someone will decide which staff person will attend which appointment. But at the time I schedule the appointment, I don't know who it will be. I just know for each calendar I can only make one simultaneous appointment.

It looks to me like a Public Folder Appointment type folder would work, but I seem to remember something about Public Folder Calendars not having FreeBusy information available on them. But now I don't seem to be able to find confirmation of this.

Another option would be to make a Mailbox that's either a Room or Equipment and set it to auto accept appointments. That would give me access to FreeBusy information, I'm sure.

Any thoughts on which way I should go?
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Question by:GordonPrince
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Expert Comment

by:TheGeezer2010
ID: 36715971
Public Folders are already on the road to deprecation and may not even be in the next version of Exchange. If your solution will work without Public Folders, this will save having to worry about it further down the line if you upgrade.
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Author Comment

by:GordonPrince
ID: 36815003
My application seems to work ok with a Mailbox not attached to a user, so that seems like the way to go then.

Minor follow up question, though: what difference is there between making a [Room] account and an [Equipment] type account? Is it just that one shows up if you click on the [Rooms] button and the other one doesn't? Or is there any functional difference?

Thanks.
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TheGeezer2010 earned 500 total points
ID: 36815041
Functionally pretty sure the same, the difference is in the usage of each (oh and the ICON !!)

Equipment mailbox:

A resource mailbox that's assigned to a non-location specific resource, such as a portable computer projector, microphone, or a company car. Equipment mailboxes can be included as resources in meeting requests, providing a simple and efficient way of utilizing resources for your users.

 

Room-mailbox:

A resource mailbox that's assigned to a meeting location, such as a conference room, auditorium, or training room. Room mailboxes can be included as resources in meeting requests, providing a simple and efficient way of organizing meetings for your users.
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Author Closing Comment

by:GordonPrince
ID: 36815278
I think what I need is an Equipment mailbox, since it's not location specific.

Thanks for your help on this.
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Expert Comment

by:TheGeezer2010
ID: 36815848
Welcome !!
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