Solved

pros & cons of creating Calendar in a Public Folder vs. mailbox without a user

Posted on 2011-09-28
5
626 Views
Last Modified: 2012-05-12
I've written a scheduling application in Access VBA that examines multiple users' FreeBusy information, then offers the application's user an appointment for the selected recipient at an available date/time, creates an appointment item and sends it to book the appointment.

Now I have a request to create two calendars that have only one appointment at at time on them, but they're not associated with a user. For appointments on these calendars, the day before the appointment someone will decide which staff person will attend which appointment. But at the time I schedule the appointment, I don't know who it will be. I just know for each calendar I can only make one simultaneous appointment.

It looks to me like a Public Folder Appointment type folder would work, but I seem to remember something about Public Folder Calendars not having FreeBusy information available on them. But now I don't seem to be able to find confirmation of this.

Another option would be to make a Mailbox that's either a Room or Equipment and set it to auto accept appointments. That would give me access to FreeBusy information, I'm sure.

Any thoughts on which way I should go?
0
Comment
Question by:GordonPrince
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
5 Comments
 
LVL 11

Expert Comment

by:TheGeezer2010
ID: 36715971
Public Folders are already on the road to deprecation and may not even be in the next version of Exchange. If your solution will work without Public Folders, this will save having to worry about it further down the line if you upgrade.
0
 
LVL 4

Author Comment

by:GordonPrince
ID: 36815003
My application seems to work ok with a Mailbox not attached to a user, so that seems like the way to go then.

Minor follow up question, though: what difference is there between making a [Room] account and an [Equipment] type account? Is it just that one shows up if you click on the [Rooms] button and the other one doesn't? Or is there any functional difference?

Thanks.
0
 
LVL 11

Accepted Solution

by:
TheGeezer2010 earned 500 total points
ID: 36815041
Functionally pretty sure the same, the difference is in the usage of each (oh and the ICON !!)

Equipment mailbox:

A resource mailbox that's assigned to a non-location specific resource, such as a portable computer projector, microphone, or a company car. Equipment mailboxes can be included as resources in meeting requests, providing a simple and efficient way of utilizing resources for your users.

 

Room-mailbox:

A resource mailbox that's assigned to a meeting location, such as a conference room, auditorium, or training room. Room mailboxes can be included as resources in meeting requests, providing a simple and efficient way of organizing meetings for your users.
0
 
LVL 4

Author Closing Comment

by:GordonPrince
ID: 36815278
I think what I need is an Equipment mailbox, since it's not location specific.

Thanks for your help on this.
0
 
LVL 11

Expert Comment

by:TheGeezer2010
ID: 36815848
Welcome !!
0

Featured Post

Salesforce Made Easy to Use

On-screen guidance at the moment of need enables you & your employees to focus on the core, you can now boost your adoption rates swiftly and simply with one easy tool.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
How to build While you were out template in Outlook 2016. 4 48
Outlook Outbox Messages in Exchange 4 28
pop3 to imap? 11 41
PDF File freezes when printing 20 35
This article aims to explain the working of CircularLogArchiver. This tool was designed to solve the buildup of log file in cases where systems do not support circular logging or where circular logging is not enabled
Changing a few Outlook Options can help keep you organized!
In this video we show how to create an Address List in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Organization >> Ad…
The video tutorial explains the basics of the Exchange server Database Availability groups. The components of this video include: 1. Automatic Failover 2. Failover Clustering 3. Active Manager

710 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question