Excel VBA Conditional Formatting Problem

Hi,

Instead of writing thru VBA, you can do thru Conditional formatiing option itself.

Please refer the image and excel sheet.

KK,
ConditionalFormat.png
ConditionalFormat.xlsx

I think this code does what you want:

Sub BalancesforInvPayment()
     '
     ' Review Payment Balances query export formatting
    Dim LastCol As Long
    Dim LastRow As Long
    Dim TotalRow As Long
    Dim InvVoucher As Long
    Dim BalRange As Long
    Application.ScreenUpdating = False
     
     'set formulas and conditonal formatting
    Range("D2").Select
    Range(Selection, Selection.End(xlToRight)).Select
    Range(Selection, Selection.End(xlDown)).Select
    Selection.FormatConditions.Delete
    Selection.FormatConditions.Add Type:=xlExpression, Formula1:= _
    "=IF(SUM($D2:$E2)<=$C2,TRUE,)"
    Selection.FormatConditions(1).Interior.ColorIndex = 35
    Selection.FormatConditions.Add Type:=xlExpression, Formula1:= _
    "=IF(SUM($D2:$E2)>=$C2,TRUE,)"
    With Selection.FormatConditions(2).Font
        .Bold = True
        .Italic = False
    End With
    Selection.FormatConditions(2).Interior.ColorIndex = 3
     ' calulate range, set variables
    With ActiveSheet
        LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row
        LastCol = .Cells(1, .Columns.Count).End(xlToLeft).Column ' changed .Cells(4, to 1,...
        TotalRow = LastRow + 1
        InvVoucher = LastRow + 3
        BalRange = LastRow + 4
         
         'set lastrow plus "X" for totals row
         'set starting column, then "resize" area where formulas will go _
        by subtracting starting column from total number of columns...work on changing To a variable
        Cells(TotalRow, "C").Resize(1, LastCol - 2).Select
        With Selection.Borders(xlEdgeTop)
            .LineStyle = xlDouble
            .Weight = xlThick
            .ColorIndex = xlAutomatic
        End With

         'in formula set R[- "y"] to row where sum stosp relative to totals row
        Cells(TotalRow, "C").Resize(1, LastCol - 2).FormulaR1C1 = "=sum(R2C:R[-1]C)"

         'format the last row to bold
        Cells(TotalRow, "C").Resize(1, LastCol - 2).Font.Bold = True
         'Cells(.Rows.Count, 1).End(xlUp).Resize(1, LastCol).Font.Bold = True

         'set target voucher cells
        Cells(InvVoucher, "D").Resize(1, LastCol - 3).Select
        With Selection.Borders
            .LineStyle = xlContinuous
            .Weight = xlMedium
            .ColorIndex = xlAutomatic
        End With
        With Selection.Borders(xlInsideVertical)
            .LineStyle = xlNone
        End With
        With Selection.Borders(xlInsideHorizontal)
            .LineStyle = xlNone
        End With
         
         
        Cells(TotalRow, "C").Value = "TOTALS"
        Cells(InvVoucher, "C").Value = "Enter Invoice Target $"
        Cells(InvVoucher, "C").Select
        Selection.Font.Bold = True
        Selection.HorizontalAlignment = xlRight
        Cells(BalRange, "C").Value = "Balance"
        Cells(BalRange, "C").Select
        Selection.Font.Bold = True
        Selection.HorizontalAlignment = xlRight
         
         
         
' Need this section to format based on comparison that cells in same column above in TOTALS row and INVVOUCHER row are <>
        Cells(BalRange, "D").Resize(1, LastCol - 3).Select
        With Selection
            .FormatConditions.Delete
            .FormatConditions.Add Type:=xlExpression, Formula1:= _
              "=IF(" & Cells(TotalRow, "D").Address(True, True) & "<>" & _
                Cells(InvVoucher, "D").Address(True, True) & ",TRUE,)"
            .FormatConditions(1).Interior.ColorIndex = 3
        End With
    End With
    Application.ScreenUpdating = True
    Range("A2").Select
End Sub

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I think the other guys have it covered but I'll post this anyway.

Dim wsRaw As Worksheet
Dim rng As Range
Dim rngTotals As Range
Dim LastCol As Long
Dim LastRow As Long

    Set wsRaw = Worksheets("raw data")

    LastCol = wsRaw.Cells(1, Columns.Count).End(xlToLeft).Column
    LastRow = wsRaw.Range("A" & Rows.Count).End(xlUp).Row

    Set rng = wsRaw.Cells(2, LastCol - 1).Resize(LastRow - 1, 2)

    With rng.FormatConditions

        .Delete
        .Add Type:=xlExpression, Formula1:="=RC" & (LastCol - 1) & "+" & "RC" & LastCol & "<=RC" & LastCol - 2

        .Item(1).Interior.ColorIndex = 35
        .Add Type:=xlExpression, Formula1:="=RC" & (LastCol - 1) & "+" & "RC" & LastCol & ">RC" & LastCol - 2

        .Item(2).Interior.ColorIndex = 3

    End With

    Set rngTotals = wsRaw.Cells(LastRow + 1, LastCol - 2)

    rngTotals.Value = "TOTALS"
    With rngTotals.Resize(, 3)

        With .Borders(xlEdgeTop)

            .LineStyle = xlDouble
            .Weight = xlThick
            .ColorIndex = xlAutomatic
        End With
        .Font.Bold = True
    End With

    rngTotals.Offset(, 1).Resize(, 2).FormulaR1C1 = "=SUM(R2C:R[-1]C)"

    With rngTotals.Offset(2)
        .HorizontalAlignment = xlRight
        .Value = "Enter Invoice Target $"
        .Resize(, 3).BorderAround xlContinuous, xlMedium, xlColorIndexAutomatic

    End With

    With rngTotals.Offset(3)

        .Value = "BALANCE"
        .HorizontalAlignment = xlRight
        With .Offset(, 1).Resize(, 2).FormatConditions
            .Delete
            .Add xlExpression, Formula1:="=R[-3]C" & LastCol - 1 & "<>R[-1]C" & LastCol
            .Item(1).Interior.ColorIndex = 3
        End With
    End With


    wsRaw.Range("A1").Resize(, LastCol).Interior.ColorIndex = 15

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Thanks all, great quick responses.

Kannan(KK) Yeah you can do it manually, but that's just a portion of what goes on with this code and would defeat the purpose of automating all of it.  Thanks for taking a look though.

Stephen, thanks this did the trick!  I did have to add ".select" to the end of the "With Range" line and "selection." to the next three lines with the Format Conditons" statements to get it to put conditional formatting references to the correct range. On my PC without this, D10 was referring to colum E in conditional formatting and E10 was referring to column F. Not quite sure why??


Andrew, this worked partially but both D10 and E10 were pointing to Column D formulas on my PC when I tried this.  I could not figure why or come up with a quick mod like for Stephens, so I awarded him points. Thank you very much though, you guys are all awesome!

imnorie,

was working on award notes, did not see yours unitl after awarded.

Thanks very much for posting, I will spend some time reviewing your code to learn from. It looks like it could teach me a thing or two! However, as you commented it was already covered..

regards,
matt

sorry should have posted final code snippet, not just commented:

With Range("D" & r + 3).Resize(, 2).Select
    Selection.FormatConditions.Delete
    Selection.FormatConditions.Add Type:=xlExpression, Formula1:="=D" & r & "<>D" & r + 2
    Selection.FormatConditions(1).Interior.ColorIndex = 3
End With

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