How to manage required fields in SharePoint 2010?

Posted on 2011-09-28
Last Modified: 2013-03-11
One of our fields in our documents library in SharePoint 2010 has now become REQUIRED, probably due to a mishap on my part. (Now, when we try to edit any document under that library, it says that this field cannot be empty and forces us to enter a value in the said field.)

I can see at several places in SharePoint that the value is now "Required", but I don't see any place where I can CHANGE that back to "Optional".

Can you help me? The simplest way, please, because I'm a beginner.

Thank you.
Question by:Camoplast
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LVL 11

Expert Comment

ID: 36719110
You can change the field settings under the Library settings in the ribbon.
Enter the default view of the library and find the " Library settings" in the ribbon under the Library tab. Then scroll down to the Collumns group and click on the clolumn name you want to change.
There you can find the "Required" option.
Does it the dropdown field by any chance?

Author Comment

ID: 36891745
That is the place where we can see that the field is required, but the availability to change it is not there. The Additional Column Settings are not visilble as other fields.
LVL 11

Expert Comment

ID: 36891773
What is the type of your column?

Author Comment

ID: 36891813
Single line of text.
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LVL 11

Expert Comment

ID: 36891859
Is there any chance that we are talking about the "Title" or the " Name" column? What is the default content type of your library?

Author Comment

ID: 36891892
No it's a new column named "Description" that has been flag as required and should not.
Default content type is Document.

Accepted Solution

Camoplast earned 0 total points
ID: 36892424
Status: We temporary workaround the issue by editing the content type "Document" to hidden the BAD field. We rename it and create a new field that is now not required.
So at the end we have what we want but we still have the unused renamed bad Column there that we are unable to delete (Gray out or no delete choice).

As information, i validated that no document have metadata using that bad column and that column is not referenced in any view.

If somebody knows a simple trick to delete it, its welcome.

Author Closing Comment

ID: 38972903
No one has submited any answer outside the workaround we have found.

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