[Webinar] Streamline your web hosting managementRegister Today


How to manage required fields in SharePoint 2010?

Posted on 2011-09-28
Medium Priority
Last Modified: 2013-03-11
One of our fields in our documents library in SharePoint 2010 has now become REQUIRED, probably due to a mishap on my part. (Now, when we try to edit any document under that library, it says that this field cannot be empty and forces us to enter a value in the said field.)

I can see at several places in SharePoint that the value is now "Required", but I don't see any place where I can CHANGE that back to "Optional".

Can you help me? The simplest way, please, because I'm a beginner.

Thank you.
Question by:Camoplast
  • 5
  • 3
LVL 11

Expert Comment

ID: 36719110
You can change the field settings under the Library settings in the ribbon.
Enter the default view of the library and find the " Library settings" in the ribbon under the Library tab. Then scroll down to the Collumns group and click on the clolumn name you want to change.
There you can find the "Required" option.
Does it the dropdown field by any chance?

Author Comment

ID: 36891745
That is the place where we can see that the field is required, but the availability to change it is not there. The Additional Column Settings are not visilble as other fields.
LVL 11

Expert Comment

ID: 36891773
What is the type of your column?
Hire Technology Freelancers with Gigs

Work with freelancers specializing in everything from database administration to programming, who have proven themselves as experts in their field. Hire the best, collaborate easily, pay securely, and get projects done right.


Author Comment

ID: 36891813
Single line of text.
LVL 11

Expert Comment

ID: 36891859
Is there any chance that we are talking about the "Title" or the " Name" column? What is the default content type of your library?

Author Comment

ID: 36891892
No it's a new column named "Description" that has been flag as required and should not.
Default content type is Document.

Accepted Solution

Camoplast earned 0 total points
ID: 36892424
Status: We temporary workaround the issue by editing the content type "Document" to hidden the BAD field. We rename it and create a new field that is now not required.
So at the end we have what we want but we still have the unused renamed bad Column there that we are unable to delete (Gray out or no delete choice).

As information, i validated that no document have metadata using that bad column and that column is not referenced in any view.

If somebody knows a simple trick to delete it, its welcome.

Author Closing Comment

ID: 38972903
No one has submited any answer outside the workaround we have found.

Featured Post

Free Tool: IP Lookup

Get more info about an IP address or domain name, such as organization, abuse contacts and geolocation.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

I recently came across an issue with a MOSS 2007 deployment where access into some sub-sites were denied, even for the MOSS farm administrators. A bit of background to the setup of this MOSS farm; this was a three server setup, consisting of a fr…
When using a search centre, I'm going to show you how to configure Sharepoint's search to only return results from the current site collection. Very useful when using Office 365 with multiple site collections.
There may be issues when you are trying to access Outlook or send & receive emails or due to Outlook crash which leads to corrupt or damaged PST file. To eliminate the corruption from your PST file, you need to repair the corrupt Outlook PST file. U…
The video will let you know the exact process to import OST/PST files to the cloud based Office 365 mailboxes. Using Kernel Import PST to Office 365 tool, one can quickly import numerous OST/PST files to Office 365. Besides this, the tool also comes…
Suggested Courses
Course of the Month10 days, 2 hours left to enroll

591 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question