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How to make all calendar events private BY DEFAULT in Outlook 2010

Posted on 2011-09-29
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Last Modified: 2016-03-02
Is there a way to make all calendar events private BY DEFAULT in Outlook 2010 so I don't have to keep clicking the private button? Like a registry fix or something? This would come in really handy not just in Outlook but also when setting up events on my blackberry. I'm using Office 2010 and Exchange 2003 and BES 5.0.
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Question by:neilmccabe
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junaidIT earned 500 total points
ID: 36814538
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by:MNH1966
ID: 36814554
I don't know about blackberry, but in Outlook you could make a custom form and link it as the default form
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by:neilmccabe
ID: 36814670
junaidIT, That worked like a champ for Outlook 2010, Thanks! (steps listed below). Now do you know of a way to set the private default for blackberries?

1.Ensure you have the Developer tab enabled (if you don’t, go to File > Options > Customize Ribbon and check off the Developer tab)
2.Go to your Calendar, then hit the Developer tab
3.Click “Design a Form”
4.Open the “Appointment” or “Meeting Request” form
5.Go to the “(All Fields)” tab
6.Select “All Appointment Fields”
7.Under “Sensitivity” change “Normal” to “Private” (no quotes)
8.Publish the form (you can save it under the Personal Forms Library)
9.Right-click the Calendar to which you wish to apply this form and select “Properties”
 10.Change the “When posting to this folder, use:” option to the new form you’ve just published
 
That should do it!  Now any new item created in this calendar will use this form as the default.  You can apply this form to multiple calendars the same way.  No registry changes required...at least, it worked for me.  :)
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Expert Comment

by:grospux
ID: 41489425
neilmccabe,
I will try this procedure.  
This will result a fully private calendar even if the calendar is shared.
Question for you guys.... Could you tell me what will be seen from other if the calendar is set to private.

Let's say that an other user add the calendar with those "private" entry.
What I try to figure out is something like to see the "Busy" or "Free" others domain users that have acccess to the Calendar object with private meetings.

Thanks - Charles


Thank you.
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