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Deploy Rules in Outlook and Set Retention

Posted on 2011-09-29
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Last Modified: 2013-12-12
Hi,

Here is my scenario:

I am running Exchange 2007 on a WIN2008 x64 box.  My end users are running Outlook 2007.  

Our spam filter sends reports to the end users which a list of what is caught in their quarantine.  I have set up a managed folder for these messages to be redirected to.

Here's what I am looking to do:

Deploy a rule to all users that will redirect the message to the managed folder.  MS Dynamics Email Router has a Rules Deployment Wizard, but that requires CRM which we do not use.  I was wondering if there is another way to do this without importing a .rwz  or setting up the rule manually on each machine.

I am also looking to set retention on the managed folder for 10 days.  I have set the retention period in the Managed Content Settings for the managed folder to 1 day for testing, but it doesn't seem to work.  I read a note in the wizard that I interpreted as saying that this was a premium feature of Exchange.  Our version wouldn't apply if it was.  Messaging Records Management schedule is on.  Not sure if this has anything to do with retention or not, but I thought I would mention it.  Is there another way to make sure items older than 10 days will be deleted from this folder or messages any messages from X sender are deleted from all mailboxes after 10 days.  No "delete after" options in the rules wizard either.

Thanks for reading,

Andy
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Question by:2030penn
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by:rr1968
rr1968 earned 250 total points
ID: 36815580
Please check part 1 and 2 to verify if you have configured retention properly.
http://www.msexchange.org/articles_tutorials/exchange-server-2007/compliance-policies-archiving/exchange-2007-messaging-records-management-part1.html

http://www.msexchange.org/articles_tutorials/exchange-server-2007/compliance-policies-archiving/exchange-2007-messaging-records-management-part2.html

Did you try creating a transport rule to move these messages to the custom managed folder (based on SCL), I think that should be possible
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2030penn earned 0 total points
ID: 36817326
Thanks for the reply.

I have in fact set up the managed folder, retention and MRM schedule based on those exact articles.

As far as I can see there is nothing in transport rules that allows you to redirect a message, where the from address = X,  to a folder...although you would see that in the rules wizard in Outlook.
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Author Closing Comment

by:2030penn
ID: 36915479
rr1968 provided articles that, even though I had seen before, would point someone in thr right direction if they were looking to set up this same scenario.
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Author Comment

by:2030penn
ID: 36891909
I was able to get retention working by changing the when to delete option to x days from delivery date.

I am coming to the conclusion that we will have to imort .rwz files to each client with our current set up.  
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