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Sharing InDesign file with CS 5.0

Posted on 2011-09-29
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Last Modified: 2012-08-14
I have a scenario where our design person needs to share his publication (ID file) with another person in the compay that runs the same version of Creative Suite.  InCopy appears to be installed into InDesign, but we are not versed on using this feature.  My research indicates that the process of InDesign file sharing changed between versions 4 and 5 of CS.

I'm looking for a document or shortcut to the cliff notes version of setting up this functionality in my network.
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Question by:CandSNetworking
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by:ddhamm
ID: 36892182
At first I thought you were just saying they need to send the document and the linked images and fonts to someone else. But when you mentioned InCopy you mean shainring for someone not skilled in InDesign to edit the files? So are you asking how do you use InCopy to share edtiging and stuff in InDesign?

I found this - sort of a cliff notes version - of how to use InCopy:
http://help.adobe.com/en_US/incopy/cs/using/WSa285fff53dea4f8617383751001ea8cb3f-7d52a.html

DeeDee
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Author Comment

by:CandSNetworking
ID: 36892205
DeeDee,

Thanks for the shortcut.  I'm really looking to just share ID projects amongst 2 persons at the same time.  InCopy just came up each time I searched on the subject matter.  Simple answer is I want to make my ID files networkable...

Thanks,

Sky
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by:ddhamm
ID: 36892335
OK, this is more of a networking question - do you know if the servers are Windows or using a MAC OS (or something else).

I am kind of out of my depth here but sharing files on a network (that they don't just open and read, but can edit and save) requires the permissions of the files to be set up correctly.

For Windows: http://technet.microsoft.com/en-us/library/bb727008.aspx

For servers with MAC OS - I've read about problems (and one work around was to use Adobe Bridge). I've never used it and lots of people don't seem to like it. (I was interested in learning about it so I looked at some of these tutorials: http://tv.adobe.com/search/?q=Bridge+CS5)

You may have to work with whoever manages your network to do what you are trying to do.

DeeDee
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Free Tool: Port Scanner

Check which ports are open to the outside world. Helps make sure that your firewall rules are working as intended.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

 
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Expert Comment

by:ddhamm
ID: 36892378
Again, I am an InDesign user, not a network administrator... so I am pretty clueless on setting this stuff up.

Here is more information about networks and Adobe CS5:
http://kb2.adobe.com/cps/406/kb406793.html

And now there is a new thing showing up - Adobe Drive... never heard of it but apparently it is supposed to help in networking Adobe stuff. Here is some info: http://www.adobe.com/devnet/adobedrive.html

It seems to be something to download and use on the network (the page I referenced has resources in the lower left where a User Guide, Admin Guide and other downloads are available). This is looking like network administrators are really needed now! But at least you can let them see these help files.

DeeDee
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Author Comment

by:CandSNetworking
ID: 36892499
DeeDee,

I am the IT person here.  I am familiar with file sharing as a process, but this is more about versioning and tracking.  I can share the file all day long, but the minute the second person tries to open the ID file, problems occur.  With the help if your links, i'm starting to see the picture being painted here.  Looks as if we need to install VCS version CS4 on a server and the latest Adobe Drive on the client machines.  My 2 clients are running CS5, otherwise it would be a simple VCS install...  Any additional help is always appreciated.

Sky
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ddhamm earned 500 total points
ID: 36892890
I just read that people are using version cue from CS4 to use Adobe Drive...
http://www.adobe.com/products/versioncue/

That information about Adobe drive helps with versioning and tracking (they have to check out and check in files)

But it seems like this is the way to go for what you need.

DeeDee
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Author Closing Comment

by:CandSNetworking
ID: 36892900
DeeDee was quick and honest about her answers.  Good job!
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Expert Comment

by:ddhamm
ID: 36892904
Thanks! I learned a lot figuring this out, too!
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