Solved

Outlook 2007 Send reminders with Content

Posted on 2011-09-29
6
243 Views
Last Modified: 2012-05-12
I need to send out a reminder at the end of our fiscal month (which is a different date and day of the week every month so I can't say 3rd Wed. or 29th of every month).  I was using forms to send these dates out, but in pulling up the reminder it doesn't display the details listed in the text field below the date/time of the event.  The details are required so users know that:
1. They are receiving the reminder at the end of the month to submit paperwork
2. They can view the text on what specific steps are required.
Any help would be great.
0
Comment
Question by:bergquistcompany
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 3
6 Comments
 
LVL 47

Expert Comment

by:apache09
ID: 36907070
Would it be easier to just use a recurring calendar appointment instead.,

Set the recurrance to the 29th day of every month

Send to all staff required

*Note: Set the recurrance for no longer than 1yr
After a Year has passed, create a new one
Doing this helps reduce Appointment Corruption over time
0
 

Author Comment

by:bergquistcompany
ID: 36914357
The only problem is it recurs every last Thursday of the month except for May and December so I'd have to send 3 meeting requests v.s. one.  I want to send with notes included.
0
 
LVL 47

Expert Comment

by:apache09
ID: 36921721
The set the Recurrance For The Last Thursday, Every Month

Once set, and the meeting is populated in the calendar you can Delete the Single Occurance for those sepecific Months.

In the Appointments you can also Insert Notes As well, before sending

Any Notes Added after Sending you can send an update to all users
0
Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 

Author Comment

by:bergquistcompany
ID: 36922115
So there is no way for the other two months to send one meeting or use outlook forms to set all dates including notes if they are not all the last Thursday of the month?
0
 
LVL 47

Accepted Solution

by:
apache09 earned 500 total points
ID: 36927386
Since you are excluding May and December

Theres really no other way weather or not you use a Form, Appointment, or an Task as you will then need one from JAN-APRIL, JUNE-NOVEMBER

Of course its not like its very hard to create two Seperate Recurring appointments.
0
 

Author Comment

by:bergquistcompany
ID: 36942212
I was afraid of that just wanted to make it as easy on users as possilble
0

Featured Post

Free learning courses: Active Directory Deep Dive

Get a firm grasp on your IT environment when you learn Active Directory best practices with Veeam! Watch all, or choose any amount, of this three-part webinar series to improve your skills. From the basics to virtualization and backup, we got you covered.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

When you have clients or friends from around the world, it becomes a challenge to arrange a meeting or effectively manage your time. This is where Outlook's capability to show 2 time zones in one calendar comes in handy.
This article describes how to import an Outlook PST file to Office 365 using a third party product to avoid Microsoft's Azure command line tool, saving you time.
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

717 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question