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How to share outlook calendar to users in specific OU

I have an Exchange server 2010 and users running Outlook 2007. And I have 2 different OU, one for administrative users and external users. All users in the administrative OU should be able to see each others calendar, while all external users need to get permission to view calendars. How can I setup this on the Exchange server?

I've been using ExFolders to give permission to everyone, could I just set this permission to be on the administrative OU?

phunkodelic

I don't believe you can do this though group policy. Each user will have to do it on there own by doing the following:

1. Login into Outlook 2007
2. Change to folder view.
3. Right click on the calandar and choose "Share Calendar" and follow the prompts.
4. To give the user additionall permssions Right click on calendar again, go to properties, and then to Permissions Tab and adjust as needed.

Neil Russell

No you can not use OU's to set calendar permissions. You would need to script this in powershell is about the only way I can think of.

ComputerBeast

Hi,

Follow the article:

http://office.microsoft.com/en-us/outlook-help/share-your-calendar-information-HA001230249.aspx

Thank you
Anil

Neil Russell

That does not allow you to share with the OU. The whole point I would imagine is to make the process automated and simple without the END USER being involved.

10 more mins and I'll have the script for you.

Mr Woober

ASKER

Great, thanks alot :)

Neil Russell

Phew!

Ok i have used the Quest commandlets on a few lines as i find them easier. But this works fine for me in my lab exchange setup

Do you have a test lab? If not create a test OU with a few users in.

Its not pretty but will do a "Poshed up" version later

You could schedule this to run one a day or however often you like so that if you move some into an OU it updates them

# EE ID: 27373731

#Load Exchange Server 2010 Management Shell if not loaded. You may delete/comment out this step if you are running the script from the Exchange Management Shell
if (-not (Get-PSSnapin | Where-Object {$_.Name -like "Microsoft.Exchange.Management.PowerShell.E2010"})){
Add-PSSnapin Microsoft.Exchange.Management.PowerShell.E2010
}
#Load Quest Activeroles Management Shell if not loaded.
if (-not (Get-PSSnapin | Where-Object {$_.Name -like "Quest.Activeroles.admanagement"})){
Add-PSSnapin Quest.Activeroles.admanagement
}

#Variables
$SearchRoot = "OU=ME-Systemtest,OU=STAFF,OU=ERH,DC=MyDomain,DC=COM" # Set to the OU you are running on

$AccessRights = "LimitedDetails" # See http://technet.microsoft.com/en-us/library/ff522363.aspx

$Users = Get-QADUser -SearchRoot $SearchRoot #Get all users in the OU

foreach ($user in $Users )
{
	$mailbox = Get-Mailbox $user.logonname
	$calendar = (($mailbox.SamAccountName)+ ":\" + (Get-MailboxFolderStatistics -Identity $mailbox.SamAccountName -FolderScope Calendar | Select-Object -First 1).Name)
    Set-MailboxFolderPermission -User "Default" -AccessRights "None" -Identity $calendar # Deny deafult user access
	foreach ($otherUser in $Users)
	{
	    if ( $user -ne $otheruser )
		{
			$Error.Clear 
			$ErrorActionPreference = "silentlycontinue"
			Set-MailboxFolderPermission -User "$otherUser" -AccessRights $AccessRights -Identity $calendar
			if (!$?)
				{
				add-MailboxFolderPermission -User "$otherUser" -AccessRights $AccessRights -Identity $calendar
				if (!$?)
					{
					$Error
					}
				$Error.Clear 
				}
		}
	}
}

Open in new window

Neil Russell

Ps
ignore all the $error bits, i'll tidy for a published version later.

HTH

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Neil Russell

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Mr Woober

ASKER

Thanks alot, great work! I will test this today :)

Mr Woober

ASKER

What a great script, thanks alot! Great work mate :)