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Add a column in Lotus Notes (To Do's or Follow Ups)

Posted on 2011-09-30
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Last Modified: 2013-12-18
Hi, I want to add a column in Lotus Notes. One place is in the To Do's. the Category column is good but basically I want two of them. I need a Project Column so I can sort by Project. I don't want to have to choose 2 Categories. Just not the same functionality.

Thanks.
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Question by:CitySunrise
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Expert Comment

by:Sjef Bosman
ID: 36897345
Two ways:
a/ you get the Designer and you add a column
b/ you use a category like MainCat\SubCat ; you'll see that you get two category columns, when you use a backslash in the name. Try it!
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Author Comment

by:CitySunrise
ID: 36912179
I tried option b but it just looked like:
Excel\QA

No extra column. I am trying to do this in Lotus Notes Todos if that helps. I npticed subcategories mentioned for blogs but I could not find anything in help for email or todos.

Thanks!
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LVL 46

Expert Comment

by:Sjef Bosman
ID: 36912260
At the left you should also see a view By Category. I assumed you were using that one. Try it please...

By the way, which Notes release do you use?
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Author Comment

by:CitySunrise
ID: 36944573
sjef bosman,

I am using Lotus Notes 8.0.

If I choose the view By Category it just groups them by the Category and SubCategory but I still do not get an extra column.

Thanks.
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LVL 46

Expert Comment

by:Sjef Bosman
ID: 36945324
Back to option a then: use the Designer client to modify your view. It seems the only way to get what you want.
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Author Comment

by:CitySunrise
ID: 36980579
sjef bosman

I don't know what the Designer Client is or where to find it. Lotus has been loaded bu the company so I predict I can't get to any design functions. Is there an easy way to tell if I have it and can use it?
Thanks.
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LVL 46

Expert Comment

by:Sjef Bosman
ID: 36984486
The easy way would be to ask your Administrator, or your boss, because you do have to modify the design of the database and you need someone to do that for you. The Designe client is downloadable from the IBM site somewhere, so that shouldn't be a real problem.

Come to think of it: could you use Folders for this purpose, instead of categorizing documents? That you keep all documents for a certain project in a Project folder? Hm, not what you want prolly...
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Author Comment

by:CitySunrise
ID: 36986083
sjef bosman
No Administrator involvement is going to happen. Is there another way?
I use folders for the e-mails but I want to have the To-Do's easily viewable.
Thank you for you assistance.

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Sjef Bosman earned 500 total points
ID: 36989795
Just tried myself in the By Category view (Notes R8.5.3). A category like Project\Subcategory would suit me fine. There is no Project field in a ToDo document.

You could use a Project Management template, maybe there's one at OpenNTF.org

For the rest, I'm so sorry but I'm all out of ideas...

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Author Comment

by:CitySunrise
ID: 37007443
sjef bosman

Hi, thanks for your suggestions. I will  go ahaead and close the ticket.
Have a great day!
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LVL 46

Expert Comment

by:Sjef Bosman
ID: 37009431
Thank you as well. :-)
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