Solved

If statement in Query

Posted on 2011-09-30
15
186 Views
Last Modified: 2012-05-12
Experts,
I've attached my db so you can better "see" what my objective is.

In the form frmBonusEarned I use 4 unbounded text controls that read from the combo box called StoreID. This form is my input form from which my calculations will be based upon.

Here's what can happen. An employee may no longer be an active employee and therefore would not be eligible for any store bonuses. In the table tblEmployee there is a Y/N field called Active. In my unbounded text controls I need to evaluate to see if the Employee is Active and if not the display some message such as "No Manager Assigned".
StoreBonus.mdb
0
Comment
Question by:Frank Freese
  • 7
  • 6
  • 2
15 Comments
 
LVL 119

Expert Comment

by:Rey Obrero
Comment Utility
which employee are you referring to, after populating all the unbound controls ?
0
 

Author Comment

by:Frank Freese
Comment Utility
A store can have 4 employees that can participate in a store bonus:
District Manager
Assistant Support Manager (if there is one)
Store Manaager
Assistant Store Manager

If any of those are not active then they ate tagged as No in the tblEmployee - Active field, and would not particiapate in any bonuses. The control would could read None in the form frmBonusEarned
0
 
LVL 119

Expert Comment

by:Rey Obrero
Comment Utility
so, you are saying that before showing the names to the corresponding textbox,
check first if they are active or not ?
0
 
LVL 16

Expert Comment

by:Sheils
Comment Utility
Can you enter some bonus so that we can see what you are trying to achieve.

Also you db would be much easier to navigate an query if you tblDesignatedEmployee was set as:

DesignatedEmployeeID,StoreID,employeeID,DesignationID

The designationID is a lookup field to a designation table which would have the name of all you positions
0
 

Author Comment

by:Frank Freese
Comment Utility
that's correct. If they are no longer active no bonus
0
 

Author Comment

by:Frank Freese
Comment Utility
sb9:
I haven't got that far on data entry - I'm sure a whole new set of problems will come up there. I'm not sure I understand the second part on the structure - if you all think my structure needs to be different I'm open to that also
0
 

Author Comment

by:Frank Freese
Comment Utility
sb9:
I could changed the tblDesignatedEmployee as suggested. I'd have to change the form frmDesignate Employee. Cap, what do you think?
0
Highfive + Dolby Voice = No More Audio Complaints!

Poor audio quality is one of the top reasons people don’t use video conferencing. Get the crispest, clearest audio powered by Dolby Voice in every meeting. Highfive and Dolby Voice deliver the best video conferencing and audio experience for every meeting and every room.

 
LVL 16

Expert Comment

by:Sheils
Comment Utility
Just use some dummy data otherwise it will be impossible to figure out if what we are doing is really working. The table are relational and since you do not have employeeID in tblBonusEntered which is the recordsource of the subject form you would need a query to find the corresponding employeeid. If there are no data in the tables involved the query is not going to work properly.

RE: My second statement:

It is best not to "hard code" the position in the table field. The will make is easier to add more position or reduce position. Also queries will be much simpler if your are not pointing to 4 employeeid in a single record.
0
 

Author Comment

by:Frank Freese
Comment Utility
there is data already except for the dollars - I plan on first captuting the data then create the queries and reports I will need. I do understand the change in the table structure now. I would need to throw the baby out with the bath water, close this question down and resubmitt if necessary. I know capricorn has responded and I don't want him to be going in one direction and me in a total different one.
0
 
LVL 16

Expert Comment

by:Sheils
Comment Utility
Fair comment. I have started to work on an approach that will keep the look of the current frmDesignate and work with the new structure. Just open a new related question and we will work from it there. You may proceed with the if query component of you question in the current thread.

@ Capricorn: What's your views
0
 

Author Comment

by:Frank Freese
Comment Utility
thank - capricorn, are you ok with this?
0
 
LVL 16

Expert Comment

by:Sheils
Comment Utility
0
 
LVL 16

Expert Comment

by:Sheils
Comment Utility
Opps, missed the comments and compact and repair to reduce file size.

Check out the new frmDesignate Employee. NB recordsource for the mainform is tblStore and each designation is actually a subform based on 4 new queries. I have also use an onclick event in the control of the subforms to add the designation.
StoreBonus-1-.mdb
0
 
LVL 16

Accepted Solution

by:
Sheils earned 500 total points
Comment Utility
also set the recordtpye of  frmDesignate Employee and its subforms to Dynaset (Inconsistent Updates)
0
 

Author Closing Comment

by:Frank Freese
Comment Utility
you sure went the extra mile on this - thanks and GREAT job. I truly appreciate the Experts!
0

Featured Post

What Is Threat Intelligence?

Threat intelligence is often discussed, but rarely understood. Starting with a precise definition, along with clear business goals, is essential.

Join & Write a Comment

In the previous article, Using a Critera Form to Filter Records (http://www.experts-exchange.com/A_6069.html), the form was basically a data container storing user input, which queries and other database objects could read. The form had to remain op…
Introduction The Visual Basic for Applications (VBA) language is at the heart of every application that you write. It is your key to taking Access beyond the world of wizards into a world where anything is possible. This article introduces you to…
In Microsoft Access, learn the trick to repeating sub-report headings at the top of each page. The problem with sub-reports and headings: Add a dummy group to the sub report using the expression =1: Set the “Repeat Section” property of the dummy…
Polish reports in Access so they look terrific. Take yourself to another level. Equations, Back Color, Alternate Back Color. Write easy VBA Code. Tighten space to use less pages. Launch report from a menu, considering criteria only when it is filled…

743 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

16 Experts available now in Live!

Get 1:1 Help Now