Solved

Excel 2007 Function to calcualte TotalHours based upon multiple criteria

Posted on 2011-09-30
4
216 Views
Last Modified: 2012-05-12
Hello to all Excel Gurus,

I would like to create a function to sum the total number of hours (Break/Lunch) based upon selections made in drop downs.
Please note, anyone of the shift hours can be chosen and it must correspond to the correct break and lunch calculation.

For example:
1stShift   2ndShift
8              10

For 8 hrs you get .5break, .5 Lunch = 1hrs
For 10hrs you get .75break, .5 Lunch = 1.25hrs
Total time = 2.25Hrs
This is just for one day, I need to be able to do this *5days and for whatever combination of shift hours chosen.

I created Named ranges for my drop downs (On Schedule Tab) called
Day_Night_ShiftHours
Shift_Breaks
Shift_Lunch

The Data is stored on Hours tab

Please help if possible.


Function.png
0
Comment
Question by:BajanPaul
  • 2
4 Comments
 
LVL 41

Expert Comment

by:dlmille
ID: 36895956
For future, it would be EXTREMELY useful to put a dummy spreadsheet as it takes us time to re-create what you have in pictures to create a solution.  I took that time to create the base data, ignoring where your named ranges are, believing that you could catch up that step.

You could create an additional column on the Hours tab to add the hours together, in total.  THEN, you could create a series of vlookups for each of the shifts to get what you want:

E.g.,  =Vlookup(shift1hours,the table with extra column, 3,0) + vlookup(shift2hours,.... etc., etc., etc.,

However, you could also create helper dataset to the right of your summary table (that table you made yellow) that had a vlookup to shift1, then copy/paste to the number of shifts you'll ultimately have.  I did that.  I created "helper" data in range S1:AB3, with vlookups like (for S3):

=VLOOKUP(B3,Hours!$A$2:$D$8,4,0)  and dragged that for all the shift/date combinations clear to AB3.

Then, its easy to sum that up for your total.

See attached,

Dave
shiftBreaks-r1.xlsx
0
 
LVL 50

Accepted Solution

by:
barry houdini earned 500 total points
ID: 36896069
You could get the same results with a single formula with no additional helper cells, i.e.

=SUMPRODUCT(SUMIF(Hours!A$2:A$8,B3:K3,Hours!B$2:B$8)+SUMIF(Hours!A$2:A$8,B3:K3,Hours!C$2:C$8))

or assuming you add a total column to the hours table in column D as per Dave's example that could be simplified to this

=SUMPRODUCT(SUMIF(Hours!A$2:A$8,B3:K3,Hours!D$2:D$8))

regards, barry
0
 
LVL 41

Expert Comment

by:dlmille
ID: 36897409
That's some good wizardry, barry!
0
 

Author Closing Comment

by:BajanPaul
ID: 36912205
Thanks for the help.
0

Featured Post

Better Security Awareness With Threat Intelligence

See how one of the leading financial services organizations uses Recorded Future as part of a holistic threat intelligence program to promote security awareness and proactively and efficiently identify threats.

Join & Write a Comment

We were having a lot of "Heartbeat Alerts" in our SCOM environment, now "Heartbeat" in a SCOM environment for those of you who might not be familiar with SCOM is a packet of data sent from the agent to the management server on a regular basis, basic…
Lync meeting or Lync conferencing is what many organizations would like to deploy to allow them save money. But companies are now giving up for various reasons, one of which is that they cannot join external meetings (non-federated company meetings)…
The view will learn how to download and install SIMTOOLS and FORMLIST into Excel, how to use SIMTOOLS to generate a Monte Carlo simulation of 30 sales calls, and how to calculate the conditional probability based on the results of the Monte Carlo …
The viewer will learn how to use a discrete random variable to simulate the return on an investment over a period of years, create a Monte Carlo simulation using the discrete random variable, and create a graph to represent the possible returns over…

707 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

19 Experts available now in Live!

Get 1:1 Help Now